Library & back office: a practical guide for school teams

Why schools need this module connected

Vendor master, purchase orders with goods receipt, inventory movements, library circulation, laboratory equipment, and a school file drive — the back-office layer storekeepers, librarians, and admin teams need.

Behind every classroom is a chain of supplies, books, equipment, and documents. Schoolyi tracks vendors and purchase orders through goods receipt, manages stock movements, runs library lending with fines and reservations, and gives teams a shared file drive with controlled sharing — so operational assets stay accountable.

What you can run day to day

Schoolyi’s library & back office module is built for the teams listed below — not as a standalone spreadsheet replacement, but as part of one calendar, roster, and role model.

• Vendor catalog with PO history
• Procurement — PO lifecycle, GRN, cancel reversals
• Inventory stock, adjustments, and PO-linked receipt
• Library lending, returns, fines, and reservations
• Laboratory equipment and session scheduling
• Classroom and infrastructure master
• File manager — My Drive, shares, zip download

Outcomes leadership cares about

When this area shares data with admissions, fees, exams, and reporting, coordinators stop reconciling exports every week.

• Purchase and inventory records tie back to vendors and approvals
• Librarians run circulation without a separate siloed system
• Lab and classroom assets stay registered and findable
• Shared files reduce email attachments and lost documents

Who uses it

Typical users: Storekeepers, Librarians, Admin office. Each role sees only the screens and actions scoped to their job.

See it in the platform

Explore the full Library & back office capability list on the module page, or request a walkthrough focused on your school’s rollout order.