The Schoolyi platform
50+ modules. One school ERP.
Admissions, roster, timetable, fees, exams, messaging, HR, and reporting share one calendar and one roster. Browse the catalog below or book a walkthrough on the modules that unblock your team first.
Why schools switch to Schoolyi
From first application to last report card, connected modules beat disconnected tools every time.
One calendar, stop reconciling date lists
Academic years, holidays, and working days drive attendance, exams, fees, timetables, and leave. Change the calendar once; every module follows.
Roles see only what they need
Teachers get their classes. Finance gets fees and payroll. Families follow their children. Leadership gets dashboards, not raw database access for everyone.
Admissions → enrollment without retyping
Public apply and track pages, committee workflows, offer letters, and enrollment into live student records. Accepted applicants become billable students on day one.
Fees, procurement, and payroll on one record
Fee schedules, online payments, receipts, budgets, vendor bills, and monthly payroll share one operational finance layer bursars can trust. Statutory accounting stays in your accounting system, which Schoolyi feeds by export rather than by posting to it.
Teaching and exams on shared class data
Timetables, homework, gradebooks, and full exam cycles reference the same classes and subjects. Publish gates keep draft marks off the parent portal.
Leadership dashboards, not Friday exports
Collections, attendance patterns, admissions funnel, and exam readiness, live numbers without assembling spreadsheets by hand.
Rollout
How schools go live on one platform
A typical phased path from calendar setup through exams and leadership reporting.
- 01
Set calendar and structure
Academic year, holidays, classes, and subjects become the shared model every module inherits, no parallel date lists in spreadsheets.
- 02
Launch front office and finance
Admissions, roster, and fee collection go live first. Families pay online; finance reconciles receipts without gateway exports.
- 03
Roll out teaching and operations
Timetable, attendance, messaging, and transport connect to the same roster. Teachers see only their classes and subjects.
- 04
Exams, HR, and leadership views
Exam cycles with publish gates, payroll beside fees, and dashboards for principals, all on live data, not Friday exports.
Buyer checklist
Questions to ask before choosing a school ERP
Feature counts are easy to compare. These operating questions reveal whether a platform will hold together through a real academic year.
Where does student identity begin?
Ask whether an accepted application becomes the same student record used by classes, fees, attendance, exams, and the family portal.
Which calendar drives the year?
Confirm that holidays, working days, terms, and exam windows are shared across attendance, timetable, fees, leave, and transport.
What can each role publish?
Check that teachers, finance teams, registrars, and families have separate permissions, especially before grades, receipts, or notices become visible.
What is the first useful rollout?
A credible implementation plan names phase-one data, owners, training, and success measures instead of promising every module on day one.
Product
See how schools run day to day
Schoolyi connects admissions, finance, teaching, and family portals on one academic calendar, here is what teams use most in a pilot rollout.
Admissions & enrollment
Public apply and track pages, committee workflows, and enrollment into live student records without retyping data.
Fees & family receipts
Fee structures, online payments, PDF receipts, and defaulter views finance teams act on every term.
Academics & exams
Timetable, homework, gradebook, and exam cycles with publish gates before families see results.
Module catalog
Every module in the platform
Twelve pillars from admissions through payroll and reporting. Click any module for capabilities, outcomes, and who uses it day to day.
Platform & access
Every user gets the right access from day one. Schoolyi gives administrators fine-grained control over who can view and change student records, fees, exams, and settings, so each role sees a workspace built for their job.
Explore module
Calendar & structure
The academic calendar is the backbone of your school year. Terms, holidays, working days, and events flow into attendance, exams, fees, timetables, and leave, so every team works from the same dates and structure.
Explore module
Students & families
Keep complete student records, link parents and guardians, issue certificates, and give families a clear portal view of fees, grades, and attendance, all tied to class placement and the active academic year.
Explore module
Teaching & timetable
Define who teaches what, build and publish timetables, handle substitutes, and plan lessons against the same calendar your exams and attendance use, so teachers spend time teaching, not chasing schedules.
Explore module
Grades, homework & exams
From daily homework to full exam cycles, including papers, invigilation, seating, revaluation, and published report cards, with workflows that respect teacher assignments and homeroom scope.
Explore module
Admissions
Run admission cycles from public application through tests, interviews, shortlists, offer letters, and enrollment into the student roster, with a guardian-facing track page families can use without an account.
Explore module
Fees & finance
Fee structures, collections, receipts, online payments, autopay, and finance back office, including budgets, expenses, vendor bills, cash flow, and payroll runs, in one operational finance layer built for school bursars.
Explore module
Daily operations
Mark homeroom attendance aligned to the calendar, manage staff and student leave with overlap checks, publish notices, and keep events visible across the school. That is the daily rhythm class teachers and office staff rely on.
Explore module
Communication & portals
Internal messaging, channel conversations, in-app notifications, and dashboards tailored to staff, teachers, parents, and students, so announcements land where people already work, not in yet another inbox.
Explore module
Library & back office
Vendor master, purchase orders with goods receipt, inventory movements, library circulation, laboratory equipment, and a school file drive: the back office layer storekeepers, librarians, and admin teams need.
Explore module
HR & employment
Post jobs with public apply, onboard hired candidates, run monthly payroll with payslip PDFs, manage salary records, and handle expense claims, with HR and finance working from the same staff picture.
Explore module
Boarding & residential
Run day and boarding students on one roster: house assignments, mess menus, residential leave, health notes, and parent views that respect who lives on campus versus who commutes.
Explore module
AI assistant & tools
Staff get navigation help, notice drafts, and text polish, while learners get guided K-12 doubt clearing, explanations, practice, revision, and quizzes from a local AI worker on your server. Optional MCP registry connects approved external tools with role gates and audit.
Explore module
Reports & insights
Role based dashboards, a catalog of operational reports, and finance insights with charts, giving leadership visibility without exporting spreadsheets every Monday morning.
Explore module
Buyer guides
School software topics school leaders search for
Focused guides, not generic country templates. Each page explains how Schoolyi connects admissions, fees, exams, and family portals.
- Cloud school management systemBrowser based SMS for admissions, fees, exams, and family portals.Read guide
- School management softwareAdmissions, roster, fees, exams, transport, and family portals on one calendar.Read guide
- Best school management software2026 buyer checklist: calendar integrity, fee receipts, publish gates, phased rollout.Read guide
- Student information system (SIS)One roster for enrollment, fees, timetable, and exams, zero re-entry.Read guide
- K-12 school management softwareKindergarten through grade 12 on one platform, promotions without duplicate rows.Read guide
- Online school management systemBrowser-based SMS, no on-site servers, staff and families sign in from any device.Read guide
- School ERP softwareFinance, payroll, and vendor AP on the same cloud SMS roster.Read guide
- School CRM softwareInquiry to enrollment without spreadsheet chaos.Read guide
- School transport softwareRoutes, buses, and transport fees beside student records.Read guide
- School vendor managementVendor bills and purchase orders inside school finance.Read guide
- IB World SchoolsPYP, MYP, and DP on one SMS, calendar, fees, and gradebook.Read guide
- IGCSE & CambridgeBritish curriculum day schools, terms, options, and exams.Read guide
- International day schoolsMulti-board campuses with one roster and phased rollout.Read guide
- Software comparison guideEvaluate vendors with a practical buyer checklist.Read guide
- Admissions softwareApply, track, offer, and enroll into live roster records.Read guide
Platform FAQ
Common questions from principals and IT leads evaluating a full school ERP.
How many modules ship in Schoolyi?+
Fifty-plus modules cover admissions, roster, timetable, fees, exams, HR, transport, library, and reporting.
The catalog gives schools breadth, while the rollout model lets each team start with the workflows it needs first.
Can we phase rollout instead of switching everything at once?+
Yes. Most schools start with admissions, student records, and fees, then add timetable, attendance, and exams when foundation data is stable.
That phased sequence is a practical way to evaluate school ERP software without asking every department to change at once.
Do families need separate logins per child?+
Guardians link to every child in one parent portal. Fees, attendance, and published grades appear per student without duplicate accounts.
This keeps the family experience simple while preserving each child’s records and permissions.
How does Schoolyi compare to point tools?+
Point tools force retyping between admissions, fees, and exams.
Schoolyi shares student records and dates so teams stop reconciling exports, which is the platform advantage buyers should test rather than infer from a feature list.
Is training required for every staff role?+
Role-scoped workspaces show only the pages each job needs. Coordinators get a short onboarding session; teachers and families use self-serve docs.
Ask to see the daily tasks and term-end tasks separately when comparing the best platform for schools.
Ready to bring your school onto one connected system?
Book a 30-minute demo. We will walk through admissions, academics, finance, operations, and family portals based on your priorities.
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