School vendor management - AP, purchase orders, and budgets in your SMS

Vendor AP belongs inside school finance - not a side ledger

Schools pay utilities, caterers, lab suppliers, and maintenance contractors all year. When vendor AP lives outside the student-centric SMS, finance reconciles PDFs manually and leadership loses visibility into spend against budgets.

Schoolyi links vendor records, purchase orders, and payment status to the finance module bursars already use for fee collection - same roles, same audit context, same academic year.

Vendor management capabilities

• Vendor master with contact and tax details
• Purchase orders with approval-friendly workflows
• Bill capture and payment tracking
• Budget lines so leadership sees spend vs plan
• Operational reports beside fee collection dashboards

Pair vendors with procurement and inventory

Many day schools also run inventory for uniforms, lab kits, and stationery. Keeping vendors inside the SMS means procurement requests reference approved suppliers and finance sees the full picture - tuition income and operational spend - without stitching together three apps.