Roster, guardians, certificates, and family portals
Keep complete student records, link parents and guardians, issue certificates, and give families a clear portal view of fees, grades, and attendance, all tied to class placement and the active academic year. Student information is the hub everything else connects to. Schoolyi maintains roster data, sibling links, promotions, and guardian relationships so admissions, fees, transport, and classrooms always reference the same child. Families log in once to follow every child; staff issue transfer and bonafide certificates without retyping details.
Outcomes
Practical results schools report after rolling out this area on the shared calendar and roster.
Admissions enrollment flows straight into live roster records
Parents see all children in one dashboard instead of separate logins
Certificates and official letters generated from current data
Class teachers and office staff always work from an up-to-date register
Product truth
Good school software copy should answer who owns the work, what the handoff produces, and which parts still depend on deployment decisions.
This page describes the supported workflow boundary. Confirm configuration, integrations, data, and policy requirements in a representative pilot before committing to production.
Deep dive
Use these details to turn a product page into an implementation conversation.
Student information is the hub everything else connects to. Schoolyi maintains roster data, sibling links, promotions, and guardian relationships so admissions, fees, transport, and classrooms always reference the same child. Families log in once to follow every child; staff issue transfer and bonafide certificates without retyping details.
Keep complete student records, link parents and guardians, issue certificates, and give families a clear portal view of fees, grades, and attendance, all tied to class placement and the active academic year. Because Students & families shares roster and calendar data, teams stop reconciling exports between spreadsheets and the parent portal.
Evidence layer
Read the supporting product and implementation material before making a capability claim.
Everything included in this module, from daily workflows to exports your team relies on.
Role-scoped workspaces so each team sees only the tasks they own.
From the blog
Parent portals that cut front-office call volume
One login for every child: fees due, receipts, grades, attendance, and exams - without calling the office for each question.
Read the guide →Focused pages for evaluators comparing specific students & families workflows during an SMS rollout.
Workflow
A typical path from setup through daily use on Schoolyi.
Part of the Students & families workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Students & families workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Students & families workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Students & families workflow on Schoolyi, connected to roster, calendar, and role permissions.
Deep dive
Long-form context for evaluators comparing modules during an SMS rollout.
Student information is the hub everything else connects to. Schoolyi maintains roster data, sibling links, promotions, and guardian relationships so admissions, fees, transport, and classrooms always reference the same child. Families log in once to follow every child; staff issue transfer and bonafide certificates without retyping details.
Keep complete student records, link parents and guardians, issue certificates, and give families a clear portal view of fees, grades, and attendance, all tied to class placement and the active academic year. Because Students & families shares roster and calendar data, teams stop reconciling exports between spreadsheets and the parent portal.
These areas work closely with students & families and share the same calendar, roster, and role model.
Straightforward answers for visitors evaluating the product.
Admissions office, Class teachers, Parents run daily workflows in this module while leadership reviews dashboards and exports when needed.
Assign a workflow owner and test it with a representative staff account before the busy part of the term. Verify that approvals, coverage details, and sensitive fields remain within the intended role.
Dates, working days, and class structure flow from the shared calendar so downstream modules do not maintain parallel date lists.
Set the academic calendar before enabling dependent workflows, then test one holiday and one working-day exception against the resulting attendance or exam view. Keep the school’s local policy as the authority for edge cases.
Schools often launch admissions, roster, and fees first, then add this module when the foundation data is stable.
Choose the next phase only after the team has reconciled one complete operating cycle. Record the data, role, calendar, and support dependencies before widening access.
Role-scoped workspaces show only the tasks each team needs. Most schools run a short coordinator session plus self-serve docs.
Assign a workflow owner and test it with a representative staff account before the busy part of the term. Verify that approvals, coverage details, and sensitive fields remain within the intended role.
We'll show how this module fits your school's workflows and which teams benefit first.
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