Outgoing share links and public token downloads
Share files with controlled outgoing links and public token URLs, for parent downloads, vendor handoffs, and external reviewers without opening full folder access. Not every share needs a full account. Schoolyi supports outgoing share links and time-limited public tokens so schools distribute forms, policies, and event packs externally while keeping the drive permission model intact.
Outcomes
Practical results schools report after rolling out sharing & links inside library & back office.
Parents download forms without staff email attachments
External reviewers get one link, not full drive access
Links revoke when intake closes or terms change
Incoming shares collect documents into the right folder
Product truth
Good school software copy should answer who owns the work, what the handoff produces, and which parts still depend on deployment decisions.
This page describes the supported workflow boundary. Confirm configuration, integrations, data, and policy requirements in a representative pilot before committing to production.
Deep dive
Use these details to turn a product page into an implementation conversation.
Not every share needs a full account. Schoolyi supports outgoing share links and time-limited public tokens so schools distribute forms, policies, and event packs externally while keeping the drive permission model intact.
Share files with controlled outgoing links and public token URLs, for parent downloads, vendor handoffs, and external reviewers without opening full folder access. Because sharing & links lives inside library & back office on Schoolyi, teams stop reconciling exports between spreadsheets and the parent portal.
Evidence layer
Read the supporting product and implementation material before making a capability claim.
Everything included in this capability, from daily workflows to exports your team relies on.
Role-scoped workspaces so each team sees only the tasks they own.
Full module
Library & back office
Vendor master, purchase orders with goods receipt, inventory movements, library circulation, laboratory equipment, and a school file drive: the back office layer storekeepers, librarians, and admin teams need.
Explore Library & back officeWorkflow
A typical path from setup through daily use on Schoolyi.
Part of the Sharing & links workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Sharing & links workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Sharing & links workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Sharing & links workflow on Schoolyi, connected to roster, calendar, and role permissions.
Deep dive
Long-form context for evaluators comparing capabilities during an SMS rollout.
Not every share needs a full account. Schoolyi supports outgoing share links and time-limited public tokens so schools distribute forms, policies, and event packs externally while keeping the drive permission model intact.
Share files with controlled outgoing links and public token URLs, for parent downloads, vendor handoffs, and external reviewers without opening full folder access. Because sharing & links lives inside library & back office on Schoolyi, teams stop reconciling exports between spreadsheets and the parent portal.
These areas work closely with sharing & links inside library & back office.
Straightforward answers for visitors evaluating the product.
Public token links provide controlled downloads for parents, vendors, and reviewers without granting full drive access.
Test the guardian link and publication boundary with a sample family before inviting the wider parent community. Confirm that each linked child exposes only the records the school intends.
Outgoing share links can be revoked when an intake closes, a document changes, or an external handoff is no longer needed.
Pilot one record through application, review, decision, and handoff so the public status and staff queue remain aligned. Include an incomplete-document or declined-offer case before opening the workflow to every intake.
The share audit records link activity for compliance review, while the underlying folder permission model stays separate from the public token.
Record the responsible administrator and verify the control in the target deployment before production data is loaded. Keep the evidence with the school’s procurement or access-review record.
Zip bundles support multi-file handoffs, so an external reviewer can receive one controlled package rather than a chain of attachments.
Test the answer with a representative record and role before making it part of a live term workflow. Capture the expected result and the exception path so the team can verify it after launch.
We'll show how sharing & links fits your school's library & back office workflows and which teams benefit first.
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