Outgoing share links and public token downloads
Share files with controlled outgoing links and public token URLs — for parent downloads, vendor handoffs, and external reviewers without opening full folder access. Not every share needs a full account. Schoolyi supports outgoing share links and time-limited public tokens so schools distribute forms, policies, and event packs externally while keeping the drive permission model intact.
Outcomes
Practical results schools report after rolling out sharing & links inside library & back office.
Parents download forms without staff email attachments
External reviewers get one link, not full drive access
Links revoke when intake closes or terms change
Incoming shares collect documents into the right folder
Everything included in this capability, from daily workflows to exports your team relies on.
Role-scoped workspaces so each team sees only the tasks they own.
Full module
Library & back office
Vendor master, purchase orders with goods receipt, inventory movements, library circulation, laboratory equipment, and a school file drive: the back office layer storekeepers, librarians, and admin teams need.
Explore Library & back officeWorkflow
A typical path from setup through daily use on Schoolyi.
Part of the Sharing & links workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Sharing & links workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Sharing & links workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the Sharing & links workflow on Schoolyi, connected to roster, calendar, and role permissions.
Deep dive
Long-form context for evaluators comparing capabilities during an SMS rollout.
Not every share needs a full account. Schoolyi supports outgoing share links and time-limited public tokens so schools distribute forms, policies, and event packs externally while keeping the drive permission model intact.
Share files with controlled outgoing links and public token URLs — for parent downloads, vendor handoffs, and external reviewers without opening full folder access. Because sharing & links lives inside library & back office on Schoolyi, teams stop reconciling exports between spreadsheets and the parent portal.
These areas work closely with sharing & links inside library & back office.
Straightforward answers for visitors evaluating the product.
Admin office, Admissions, Platform admins own daily workflows while library & back office coordinators review setup and exports when needed.
Share files with controlled outgoing links and public token URLs — for parent downloads, vendor handoffs, and external reviewers without opening full folder access. Because it shares roster and calendar data with library & back office, teams do not maintain parallel date lists or exports.
Yes. Schools often launch library & back office foundation data first, then enable sharing & links when coordinators are ready.
Role-scoped workspaces show only the tasks each team needs for sharing & links. Most schools run a short coordinator session plus self-serve operator guides.
We'll show how sharing & links fits your school's library & back office workflows and which teams benefit first.
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