Folders, uploads, and role-gated school storage
Give teams a shared school drive with folders, uploads, zip download, and role-gated access, replacing scattered email attachments and USB handoffs. Schools accumulate policies, templates, and class files that never belong in personal inboxes. Schoolyi provides a school-wide file manager with folder structure and permission gates so storekeepers, teachers, and admin share documents accountably.
Outcomes
Practical results schools report after rolling out school file drive inside library & back office.
Teams stop emailing large attachments
Policies and templates live in one findable place
Role gates keep HR and finance folders restricted
Teachers share class materials without personal cloud accounts
Product truth
Good school software copy should answer who owns the work, what the handoff produces, and which parts still depend on deployment decisions.
This page describes the supported workflow boundary. Confirm configuration, integrations, data, and policy requirements in a representative pilot before committing to production.
Deep dive
Use these details to turn a product page into an implementation conversation.
Schools accumulate policies, templates, and class files that never belong in personal inboxes. Schoolyi provides a school-wide file manager with folder structure and permission gates so storekeepers, teachers, and admin share documents accountably.
Give teams a shared school drive with folders, uploads, zip download, and role-gated access, replacing scattered email attachments and USB handoffs. Because school file drive lives inside library & back office on Schoolyi, teams stop reconciling exports between spreadsheets and the parent portal.
Evidence layer
Read the supporting product and implementation material before making a capability claim.
Everything included in this capability, from daily workflows to exports your team relies on.
Role-scoped workspaces so each team sees only the tasks they own.
Full module
Library & back office
Vendor master, purchase orders with goods receipt, inventory movements, library circulation, laboratory equipment, and a school file drive: the back office layer storekeepers, librarians, and admin teams need.
Explore Library & back officeWorkflow
A typical path from setup through daily use on Schoolyi.
Part of the School file drive workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the School file drive workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the School file drive workflow on Schoolyi, connected to roster, calendar, and role permissions.
Part of the School file drive workflow on Schoolyi, connected to roster, calendar, and role permissions.
Deep dive
Long-form context for evaluators comparing capabilities during an SMS rollout.
Schools accumulate policies, templates, and class files that never belong in personal inboxes. Schoolyi provides a school-wide file manager with folder structure and permission gates so storekeepers, teachers, and admin share documents accountably.
Give teams a shared school drive with folders, uploads, zip download, and role-gated access, replacing scattered email attachments and USB handoffs. Because school file drive lives inside library & back office on Schoolyi, teams stop reconciling exports between spreadsheets and the parent portal.
These areas work closely with school file drive inside library & back office.
Straightforward answers for visitors evaluating the product.
Teams can organise documents, images, archives, policies, templates, and class materials in a shared folder hierarchy.
Pilot one record through application, review, decision, and handoff so the public status and staff queue remain aligned. Include an incomplete-document or declined-offer case before opening the workflow to every intake.
Role-gated folder access limits who can view school files, and the audit view records access to sensitive folders for review.
Record the responsible administrator and verify the control in the target deployment before production data is loaded. Keep the evidence with the school’s procurement or access-review record.
Zip download supports bulk export when a school needs to hand off or archive multiple files together.
Test the answer with a representative record and role before making it part of a live term workflow. Capture the expected result and the exception path so the team can verify it after launch.
Incoming shares let staff submit documents to the appropriate school folder without relying on personal cloud storage or email attachments.
Pilot one record through application, review, decision, and handoff so the public status and staff queue remain aligned. Include an incomplete-document or declined-offer case before opening the workflow to every intake.
We'll show how school file drive fits your school's library & back office workflows and which teams benefit first.
Already using Schoolyi? Sign in
