Why schools upgrade student roster
Student records are the spine of your SMS. Schoolyi keeps roster data current so admissions enrollment, fee accounts, transport routes, and classrooms always reference the same child without duplicate entry.
Profiles, class placement, promotion, and certificates
Student roster
Maintain the student register with photos, siblings, class transfers, year-end promotion, and certificate generation — the hub every other module references. Student records are the spine of your SMS. Schoolyi keeps roster data current so admissions enrollment, fee accounts, transport routes, and classrooms always reference the same child without duplicate entry.
Outcomes
What changes when student roster is live
Practical results schools report after rolling out student roster inside students & families.
Student profiles with photos and guardian links
Admissions enrollment flows straight into live records
Class placement and section transfers
Finance bills the correct student from day one
Bulk import and year-end promotion
Certificates generate from current data, not retyped forms
Sibling linking for family portals
Teachers always see an up-to-date class list
Key capabilities
Everything included in this capability, from daily workflows to exports your team relies on.
- Student profiles with photos and guardian links
- Class placement and section transfers
- Bulk import and year-end promotion
- Sibling linking for family portals
- Transfer certificate and bonafide batch PDF
- Deactivation and alumni handoff workflows
Who uses this
Role-scoped workspaces so each team sees only the tasks they own.
- Admissions office
- Class teachers
- Admin office
Full module
Students & families
Keep complete student records, link parents and guardians, issue certificates, and give families a clear portal view of fees, grades, and attendance, all tied to class placement and the active academic year.
Explore Students & familiesWorkflow
How teams run student roster week to week
A typical path from setup through daily use on Schoolyi.
- 01
Student profiles with photos and guardian links
Part of the Student roster workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 02
Class placement and section transfers
Part of the Student roster workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 03
Bulk import and year-end promotion
Part of the Student roster workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 04
Sibling linking for family portals
Part of the Student roster workflow on Schoolyi, connected to roster, calendar, and role permissions.
Deep dive
Built for school operations, not generic ERP
Long-form context for evaluators comparing capabilities during an SMS rollout.
Connected to students & families
Maintain the student register with photos, siblings, class transfers, year-end promotion, and certificate generation — the hub every other module references. Because student roster lives inside students & families on Schoolyi, teams stop reconciling exports between spreadsheets and the parent portal.
Related capabilities
These areas work closely with student roster inside students & families.
Questions, answered
Straightforward answers for visitors evaluating the product.
Who typically runs student roster day to day?+
Admissions office, Class teachers, Admin office own daily workflows while students & families coordinators review setup and exports when needed.
How does student roster connect to the academic calendar?+
Maintain the student register with photos, siblings, class transfers, year-end promotion, and certificate generation — the hub every other module references. Because it shares roster and calendar data with students & families, teams do not maintain parallel date lists or exports.
Can we roll out student roster after go-live?+
Yes. Schools often launch students & families foundation data first, then enable student roster when coordinators are ready.
Is training required for every role?+
Role-scoped workspaces show only the tasks each team needs for student roster. Most schools run a short coordinator session plus self-serve operator guides.
See Student roster in a live walkthrough
We'll show how student roster fits your school's students & families workflows and which teams benefit first.
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