Why schools upgrade online payments
Online fee collection should close the loop automatically. Schoolyi connects payment gateways, emails receipt PDFs, and posts ledger lines finance can trust — with dunning cron for overdue installments.
Checkout, autopay, receipts, and gateway reconciliation
Online payments
Families pay fees online through checkout sessions, autopay mandates where configured, and instant PDF receipts — finance reconciles without gateway spreadsheets. Online fee collection should close the loop automatically. Schoolyi connects payment gateways, emails receipt PDFs, and posts ledger lines finance can trust — with dunning cron for overdue installments.
Outcomes
What changes when online payments is live
Practical results schools report after rolling out online payments inside fees & finance.
Online checkout for fee installments
Parents pay without visiting accounts office
Autopay mandate setup where configured
Receipts arrive by email immediately after payment
Instant PDF receipt email to families
Finance sees the same line as the family receipt
Gateway reconciliation in finance ledger
Dunning reduces manual follow-up calls
Key capabilities
Everything included in this capability, from daily workflows to exports your team relies on.
- Online checkout for fee installments
- Autopay mandate setup where configured
- Instant PDF receipt email to families
- Gateway reconciliation in finance ledger
- Dunning cron for overdue reminders
- Simulated and live payment modes for rollout
Who uses this
Role-scoped workspaces so each team sees only the tasks they own.
- Finance teams
- Parents
- Bursars
Full module
Fees & finance
Fee structures, collections, receipts, online payments, autopay, and finance back office, including budgets, expenses, vendor bills, cash flow, and payroll runs, in one operational finance layer built for school bursars.
Explore Fees & financeWorkflow
How teams run online payments week to week
A typical path from setup through daily use on Schoolyi.
- 01
Online checkout for fee installments
Part of the Online payments workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 02
Autopay mandate setup where configured
Part of the Online payments workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 03
Instant PDF receipt email to families
Part of the Online payments workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 04
Gateway reconciliation in finance ledger
Part of the Online payments workflow on Schoolyi, connected to roster, calendar, and role permissions.
Deep dive
Built for school operations, not generic ERP
Long-form context for evaluators comparing capabilities during an SMS rollout.
Connected to fees & finance
Families pay fees online through checkout sessions, autopay mandates where configured, and instant PDF receipts — finance reconciles without gateway spreadsheets. Because online payments lives inside fees & finance on Schoolyi, teams stop reconciling exports between spreadsheets and the parent portal.
Related capabilities
These areas work closely with online payments inside fees & finance.
Questions, answered
Straightforward answers for visitors evaluating the product.
Who typically runs online payments day to day?+
Finance teams, Parents, Bursars own daily workflows while fees & finance coordinators review setup and exports when needed.
How does online payments connect to the academic calendar?+
Families pay fees online through checkout sessions, autopay mandates where configured, and instant PDF receipts — finance reconciles without gateway spreadsheets. Because it shares roster and calendar data with fees & finance, teams do not maintain parallel date lists or exports.
Can we roll out online payments after go-live?+
Yes. Schools often launch fees & finance foundation data first, then enable online payments when coordinators are ready.
Is training required for every role?+
Role-scoped workspaces show only the tasks each team needs for online payments. Most schools run a short coordinator session plus self-serve operator guides.
See Online payments in a live walkthrough
We'll show how online payments fits your school's fees & finance workflows and which teams benefit first.
Already using Schoolyi? Sign in