Why schools upgrade procurement & inventory
Storekeepers need procurement that ties to finance, not a standalone spreadsheet. Schoolyi tracks PO lifecycle, GRN, stock adjustments, and vendor bills so leadership sees spend against approved orders.
Vendors, POs, goods receipt, and stock movements
Procurement & inventory
Run vendor master, purchase orders through goods receipt, inventory movements, and three-way match vendor bills — beside finance AP. Storekeepers need procurement that ties to finance, not a standalone spreadsheet. Schoolyi tracks PO lifecycle, GRN, stock adjustments, and vendor bills so leadership sees spend against approved orders.
Outcomes
What changes when procurement & inventory is live
Practical results schools report after rolling out procurement & inventory inside library & back office.
Vendor catalog with PO history
Finance reconciles bills against received goods
Purchase order create, approve, and cancel
Stock levels update when GRN posts
Goods receipt note (GRN) workflow
Leadership sees procurement spend by vendor
Inventory stock and adjustment movements
Cancel and reversal workflows keep audit trail clean
Key capabilities
Everything included in this capability, from daily workflows to exports your team relies on.
- Vendor catalog with PO history
- Purchase order create, approve, and cancel
- Goods receipt note (GRN) workflow
- Inventory stock and adjustment movements
- Vendor bills with three-way match
- AP aging beside fee collections in finance
Who uses this
Role-scoped workspaces so each team sees only the tasks they own.
- Storekeepers
- Finance
- Admin office
Full module
Library & back office
Vendor master, purchase orders with goods receipt, inventory movements, library circulation, laboratory equipment, and a school file drive: the back office layer storekeepers, librarians, and admin teams need.
Explore Library & back officeWorkflow
How teams run procurement & inventory week to week
A typical path from setup through daily use on Schoolyi.
- 01
Vendor catalog with PO history
Part of the Procurement & inventory workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 02
Purchase order create, approve, and cancel
Part of the Procurement & inventory workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 03
Goods receipt note (GRN) workflow
Part of the Procurement & inventory workflow on Schoolyi, connected to roster, calendar, and role permissions.
- 04
Inventory stock and adjustment movements
Part of the Procurement & inventory workflow on Schoolyi, connected to roster, calendar, and role permissions.
Deep dive
Built for school operations, not generic ERP
Long-form context for evaluators comparing capabilities during an SMS rollout.
Connected to library & back office
Run vendor master, purchase orders through goods receipt, inventory movements, and three-way match vendor bills — beside finance AP. Because procurement & inventory lives inside library & back office on Schoolyi, teams stop reconciling exports between spreadsheets and the parent portal.
Related capabilities
These areas work closely with procurement & inventory inside library & back office.
Questions, answered
Straightforward answers for visitors evaluating the product.
Who typically runs procurement & inventory day to day?+
Storekeepers, Finance, Admin office own daily workflows while library & back office coordinators review setup and exports when needed.
How does procurement & inventory connect to the academic calendar?+
Run vendor master, purchase orders through goods receipt, inventory movements, and three-way match vendor bills — beside finance AP. Because it shares roster and calendar data with library & back office, teams do not maintain parallel date lists or exports.
Can we roll out procurement & inventory after go-live?+
Yes. Schools often launch library & back office foundation data first, then enable procurement & inventory when coordinators are ready.
Is training required for every role?+
Role-scoped workspaces show only the tasks each team needs for procurement & inventory. Most schools run a short coordinator session plus self-serve operator guides.
See Procurement & inventory in a live walkthrough
We'll show how procurement & inventory fits your school's library & back office workflows and which teams benefit first.
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