Admissions: a practical guide for school teams

Why schools need this module connected

Run admission cycles from public application through tests, interviews, shortlists, offer letters, and enrollment into the student roster — with a guardian-facing track page families can use without an account.

Admissions is often the first impression families have of your school. Schoolyi gives you a structured pipeline: configure intake, collect applications and documents online, schedule tests and interviews, manage shortlists and offers, then enroll accepted students directly into roster records. Families track progress themselves, which cuts down on status phone calls.

What you can run day to day

Schoolyi’s admissions module is built for the teams listed below — not as a standalone spreadsheet replacement, but as part of one calendar, roster, and role model.

• Admission cycle and intake configuration
• Public multi-step apply wizard with document upload
• Application fee collection where configured
• Public track page — status, uploads, offer accept/decline
• Test results and interview scheduling
• Shortlists, waitlist promotion, and offer PDFs
• Enrollment pipeline into student records
• Committee setup and admissions role matrix

Outcomes leadership cares about

When this area shares data with admissions, fees, exams, and reporting, coordinators stop reconciling exports every week.

• Families apply and track online without visiting the office for every step
• Committees see funnel metrics and pipeline status in one view
• Accepted students enroll into live records — no duplicate data entry
• Offer letters and fee steps handled in the same workflow

Who uses it

Typical users: Admissions committee, Prospective families, Principals. Each role sees only the screens and actions scoped to their job.

See it in the platform

Explore the full Admissions capability list on the module page, or request a walkthrough focused on your school’s rollout order.