Product · Admissions Software
Admissions software families can actually use
Admissions software with online apply, document uploads, review queues, and enrollment into live roster. Schoolyi cuts intake week retyping and status calls.
https://admissions.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
Intake season stress is predictable
Every year the same crunch: hundreds of forms, missing immunisation records, parents asking "where is my application?" twice a week.
Email and PDF workflows create duplicate entries when someone forwards an attachment with a slightly different spelling.
Admissions software should structure the chaos - one record per child, clear stages, document checklist visible to families and staff.
Apply pages families can finish at home
Public apply forms collect demographics, grade sought, sibling details, and uploads in one session.
Save-and-resume helps international families gathering transcripts across time zones.
Schoolyi configurable fields let you match board requirements - prior school, language profile, transport need - without custom development each year.
Office review queues with ownership
Reviewers see assigned applications, missing documents, and interview notes in one workspace.
Filters by grade, campus, or stage stop the "open the shared inbox" habit.
Internal comments stay on the record - not lost in forwarded threads when a counsellor is on leave.
Track status without front desk calls
Families log into track pages showing stage, outstanding items, and next steps.
When you request another document, they upload once and reviewers get notified.
Reducing status calls frees reception for visitors during open days - when first impressions matter most.
Offers, deposits, and acceptance
Offer emails with acceptance links timestamp decisions for waitlist management.
Deposit configuration can gate enrollment - finance sees payment before roster creation if that is your policy.
Declines and deferrals stay on the record for next cycle analytics.
Enrollment into live roster
Accepted students become SIS records with guardians linked for parent portal invites.
Fee plan selection during enrollment means bursars are ready before term invoices.
Registrars assign sections and photos without retyping names from PDFs.
Launch checklist before opening applications
Publish apply and track URLs, test uploads on mobile, train reviewers on stage definitions, and connect fee templates.
Run a dry application with staff acting as parents - confusing wording generates support tickets all season.
Set document requirements per grade so families are not uploading items you will never read.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View moduleExtended guide
Read the in-depth www guide
More detail on admissions software at schoolyi.com.
Read guide- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about admissions software
Guide
Getting started with admissions software
A practical primer for school leaders evaluating admissions software - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing admissions software without a rip-and-replace project
How phased rollout keeps admissions live while teams adopt Schoolyi module by module.
Read guideGuide
Admissions Software readiness checklist
Use this checklist before you sign or before go-live week for admissions software.
Read guide
Frequently asked questions
Common questions about admissions software with Schoolyi - Cloud School Management System (SMS).
Can we customize application forms per grade or campus?+
Yes. Configure fields, document requirements, and stages by grade band or campus. International schools often vary forms by programme.
Do parents need separate accounts for each child applying?+
Guardian accounts can link multiple applications. After enrollment, the same login sees all children in the parent portal.
How do we handle waitlisted families?+
Waitlist order lives on the application. When a seat opens, staff promote the next record to offer stage with audit history.
Can admissions staff assign interviewers?+
Review queues support assignees and internal notes. Schedule interviews using your preferred calendar tool; outcomes stay on the application record.
What happens to applications that do not enroll?+
They remain in admissions history for reporting. Source and stage data informs next year's marketing without a separate spreadsheet archive.
Is document upload secure for passports and reports?+
Uploads attach to the application record with role-scoped access. Only admissions and authorised staff retrieve sensitive files.
Related hubs
Explore more Schoolyi subdomains
crm.schoolyi.com
School CRM from inquiry to enrolled student
School CRM for inquiry tracking, campus visits, offers, and enrollment handoff to live roster records. Schoolyi stops re-entry when families accept.
Visit hubenrollment.schoolyi.com
From accepted offer to class placement
Move accepted offers to roster-ready students. Enrollment checklist, class placement, and fee plan assignment in one workflow.
Visit hubwaitlist.schoolyi.com
Waitlist and seat release workflows
Hold and release seats with ordered waitlists. Automatic family notifications when places open in admissions.
Visit hub
See admissions software in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
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