Customers
Day schools go live in phases - admissions and fees first, then academics and HR - without parallel spreadsheets for every team.
Outcomes
Leaders care less about feature checklists than enrollment handoffs, fee trust, and publish discipline - the workflows that replace spreadsheet chaos.
Accepted applicants become live student records - class placement, fee ledgers, and guardian portals follow from one profile.
Online pay, counter receipts, and defaulter views share one ledger. Guardians download the same PDF bursars reconcile.
Draft marks stay internal until coordinators release results. Report card PDFs and portal grades go live together.
Pilot snapshot
Most schools do not rip-and-replace every module on day one. This phased path keeps front office, finance, and academic teams productive while coordinators gain confidence.
Term 1
Front office enrolls accepted students into live roster records; families pay fees online with PDF receipts.
Term 2
Teachers mark attendance on working days from the academic calendar; guardians see every linked child in one login.
Term 3
Exam controllers run hall tickets and mark entry with publish gates; principals review dashboards tied to live modules.
Want a walkthrough for your board and team size? Contact us or read the software comparison guide.
How schools use Schoolyi
Named references are available on request for board packs. Publicly we share the patterns schools repeat across private, international, and multi-campus groups.
Principals review dashboards that read admissions, fees, and academics in real time. Each dashboard covers one school: there is no view that aggregates several campuses, so a group reads each school separately.
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IB, IGCSE, American, and national-board campuses configure calendar and grading presets without fracturing student records. Families keep one portal even when programmes differ by key stage.
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Registrars and bursars work from the same enrollment and fee data. Defaulter follow-up and receipt history stay attached to the child admissions enrolled.
Learn moreCase patterns
Anonymized phased paths from pilots and demos - not named testimonials. Each pattern shows how a typical day school sequences modules when adopting Schoolyi for a specific board.
IB World School · International day school
~600 students · PYP-DP on one campus
Leadership applied the IB board profile to align calendar, 1-7 grading, and report card PDFs before academic teams entered marks. DP coordinators track CAS / EE / TOK milestones alongside predicted grades on report cards.
Term 1
Board profile, admissions, and fee billing on IB terms
Calendar and grading presets live; families pay term fees with published receipts; roster matches programme years.
Term 2
Gradebook, DP subject groups, and syllabus templates
Subject catalog merged from IB template; MYP/DP syllabi seeded; teachers enter marks with publish gates.
Term 3
Predicted grades, IB core milestones, and parent report cards
Coordinators save predicted levels (1-7) and CAS/EE/TOK checklist per student; families receive IB-layout PDFs.
Modules highlighted: Board & curriculum profile · Predicted grades · IB Diploma core · Report cards (IB layout)
Cambridge / IGCSE · United Kingdom · international
~900 students · Years 7-13 · three-term year
A British-curriculum school phased in IGCSE syllabus templates and 9-1 grading while keeping bursar-led fee collection on the same academic calendar as exams and report cards.
Autumn
IGCSE board profile and admissions peak
September-June calendar configured; new enrollments flow into class sections without duplicate entry.
Spring
Cambridge syllabus templates (grades 6-10) and gradebook
Optional syllabus seed populates curriculum plans; teachers mark assessments tied to working days.
Summer
Exam sessions and British-style report cards
Exam controllers run sessions; report card PDFs use British layout; leadership reviews publish readiness.
Modules highlighted: IGCSE syllabus templates · Exam schedule · British report cards · Fee structures
American K-12 · US curriculum abroad
~450 students · K-12 · semester calendar
An American-programme school switched to the August-June calendar preset with A-F grading and 4.0 GPA points, then added credit-hour weights on the subject catalog and cumulative transcript PDFs for upper grades.
Semester 1
American board profile and family portal
Semester terms on calendar; A-F scale live; families pay fees and view attendance in one login.
Semester 2
Credit hours and gradebook consolidation
Core and elective subjects carry Carnegie units; homeroom teachers consolidate class remarks before publish.
Year 2
Cumulative transcripts for graduation planning
Registrars generate credit-weighted transcript PDFs from report cards when calendar = American.
Modules highlighted: American calendar preset · Subject credit hours · Cumulative transcript PDF · US report card layout
Multi-board (Gulf) · United Arab Emirates
~1,200 students · IB + IGCSE streams
A Gulf international school runs IB and Cambridge programmes on shared admissions and finance rails. Finance configured UAE VAT (TRN, 5%) and issues tax invoice PDFs from payment history while academic teams switch board profiles for demos per programme.
Phase 1
Single roster, admissions, and AED fee billing
One student record across programmes; term billing and online pay with PDF receipts.
Phase 2
UAE VAT configuration and programme-specific grading
VAT settings at Fees → Settings; tax invoices from Payment History; board profile per programme for grading scale.
Phase 3
Exam and report card alignment per board
IB and IGCSE report layouts available; leadership compares capability matrix before expanding modules.
Modules highlighted: Multi-board board profile · UAE VAT invoices · Admissions → enrollment · Parent portal
Due diligence
Take these questions to us, to a reference school, and to every other vendor on your shortlist. The answers differentiate platforms far more than a feature matrix does.
Every rollout looks tidy in retrospect. The useful window is the first six weeks, when the office was still learning the platform and families were being asked to change how they pay and where they check results. A reference who can describe what went wrong then, and how quickly it was resolved, is telling you something a case study cannot.
A principal can tell you whether reporting improved. Only the registrar can tell you how long an admission takes now, and only a class teacher can tell you whether marks entry is fast enough that they stopped keeping a spreadsheet. Those two roles determine whether the platform actually holds the school record or merely appears to.
Every school has three or four cases that do not fit a standard data model: the mid-year transfer with a partial academic history, the sibling discount that applies only to the second and third child, the student taking a subject with another year group. These are where platforms differ. Bring them to the evaluation and ask to see them configured rather than described.
What this page does not claim
Stated plainly, because the gaps are more informative than another paragraph about outcomes.
Any number we published would be unverifiable by you and would age badly. What is verifiable is the platform itself: request a scoped walkthrough, bring your data, and judge whether the workflows fit. That is a better basis for a decision than a figure on a marketing page.
Schools that agree to act as references do so for board packs during a specific evaluation, not for public listing. This is normal in education software, where institutions are careful about associating their name with a vendor. Ask for them when your evaluation reaches shortlist stage.
The three-term sequence on this page is how phased adoption is usually scoped, and it reflects the order in which modules depend on one another. It is not a claim that every school completes it in three terms. Schools with clean data and a committed registrar move faster; schools migrating a decade of records move slower.
There is no aggregate rating schema on this site and no testimonial we cannot attribute. Where we point to G2, Capterra, or Product Hunt, we are pointing at listings we do not control, which is the point of citing them.
Find Schoolyi
Independent listings help school leaders compare options. If you are evaluating Schoolyi, these profiles summarize modules, rollout support, and buyer feedback.
Follow launches and share feedback with other school operators.
Compare Schoolyi with other school management platforms and leave a review after your rollout.
Find Schoolyi in education software listings and read verified buyer reviews.
Running a pilot? We can provide a short case-study quote for your board pack - mention it on the contact form.
Questions from principals planning phased ERP adoption.
Most day schools launch admissions, roster, and fees in the first term, then add timetable, attendance, and exams in the following terms, not a single cutover weekend.
The actual sequence depends on data readiness, staff capacity, gateway onboarding, and the school’s academic calendar.
Yes, with a caveat worth reading before you plan on it. A deployment can hold several schools, each with its own branding and settings, and a platform administrator can switch between them.
But staff belong to one school, classes and fee structures carry no campus identifier, and no report aggregates across campuses. If you need each site partitioned and a group-level number, run a deployment per campus.
We share phased rollout patterns and curriculum examples publicly.
Named references are available on request for board packs during evaluation.
Schoolyi appears on Product Hunt, G2, and Capterra.
Links on this page point to those directories for verified buyer feedback.
Enrollment handoff time from offer to live roster, fee receipt disputes, and front-office status call volume.
When those improve, teams expand into academics with confidence.
Yes.
Use the curriculum rollout patterns on this page and the IB, IGCSE, and American buyer guides - then request a demo scoped to your board mix.
We will map admissions, fees, and the modules your team needs first.
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