Product · Fee Management Software
Fee management tied to real student records
Fee management with structures, instalments, online pay, receipts, waivers, and defaulter lists on live student records. Schoolyi ends Excel fee season.
https://fees.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
Fee season exposes every data gap
Term start is when bursars discover class lists finance never received, sibling discounts someone promised verbally, and transport charges that do not match route assignments.
If fee modules use a different student list than academics, parents receive bills for children who transferred out in October.
Schoolyi assigns charges from the live register - class, transport, optional activities - so totals match what coordinators expect.
Structures, instalments, and due dates
Define fee types per grade, campus, or individual student. Term-wise, monthly, and annual patterns are common across UK and international schools.
Instalment schedules with due dates drive defaulter views automatically. No manual highlighting of overdue rows each Friday.
Late fee rules and grace periods should be policy-driven, not argued at the reception desk case by case.
Counter collection and online payment
Some families pay at the window with card or transfer; others expect a payment link in the portal.
Schoolyi records both against the same ledger with PDF receipts emailed immediately.
Weekend online payments should appear in Monday's bursar dashboard without a bank statement reconciliation marathon.
Waivers, scholarships, and sibling rules
Staff discounts, scholarship percentages, and third-child rules need audit trails trustees may review.
Apply waivers on the student fee profile with approver notes - not invisible adjustments in Excel.
When rules change mid-year, finance adjusts future instalments while keeping history of what was billed.
Defaulter follow-up that respects relationships
Defaulter lists by grade, amount overdue, and days late help bursars prioritise calls before report card hold policies kick in.
Parent portal balances mean families often self-correct before the office rings.
Export lists for board reporting without merging three files to match enrollment counts.
Receipts families trust during audits
Tax and visa paperwork sometimes requires fee receipts with official numbering. Templates should pull school branding and student legal name from SIS.
Email delivery and portal download reduce "please resend my receipt" requests.
Finance year-end closes faster when every payment links to a receipt ID in one system.
Rollout before the first invoice run
Define structures during holidays, validate against a sample cohort, pilot online pay with one year group.
Train reception on partial payments and write-offs with approval paths.
Sync calendar term dates so due dates align with actual teaching weeks - not generic calendar months.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View moduleExtended guide
Read the in-depth www guide
More detail on fee management software at schoolyi.com.
Read guide- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about fee management software
Guide
Getting started with fee management software
A practical primer for school leaders evaluating fee management software - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing fee management software without a rip-and-replace project
How phased rollout keeps fees live while teams adopt Schoolyi module by module.
Read guideGuide
Fee Management Software readiness checklist
Use this checklist before you sign or before go-live week for fee management software.
Read guide
Frequently asked questions
Common questions about fee management software with Schoolyi - Cloud School Management System (SMS).
Can parents pay fees online through the portal?+
Yes. Online gateway payments post to the student ledger with instant PDF receipts. Counter payments use the same balance view.
How do sibling discounts apply automatically?+
Sibling links on student profiles feed fee rules you configure - percentage off, fixed reduction, or third-child free structures.
Can we bill transport fees from route assignment?+
Transport module assignments can link to fee types so route changes update future charges when finance enables that rule.
Do defaulter reports respect partial payments?+
Ledger balances reflect instalments paid and outstanding. Defaulter views use due schedules and remaining amounts, not original gross only.
Are waivers visible on audit reports?+
Waivers store approver, amount or percentage, and reason on the student fee record. Finance exports include those adjustments.
Can we issue credit notes for withdrawals mid-term?+
Finance can post credits against outstanding balances with notes. Policies for refunds vary by school; the ledger keeps the history.
Related hubs
Explore more Schoolyi subdomains
defaulters.schoolyi.com
Defaulter lists finance can act on
Overdue fee lists by class with contact context. Call lists, reminder workflows, and holds aligned to school finance policy.
Visit hubwaivers.schoolyi.com
Scholarships and fee waivers with approval trail
Document fee waivers and sibling discounts with approval trails. Finance and admissions align on ledger impact before families are billed.
Visit hubbursars.schoolyi.com
Fee season without reconciliation nightmares
Fee structures, installments, online pay, receipts, defaulter lists, and month-end reports for school bursars - tied to live enrollment, not a separate spreadsheet.
Visit hub
See fee management software in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
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