Product · Gradebook Software
Gradebook and report cards without re-entry
Gradebook with grading scales, comment banks, continuous assessment, and report card PDF publish to parent portal. Schoolyi ends mark re-entry disputes.
https://gradebook.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
Where report card disputes start
Parents compare portal marks with paper report cards and find mismatches. Usually someone copied a formula wrong in a spreadsheet.
Teachers need one place to enter marks tied to the class list they actually teach.
Schoolyi gradebooks scope to class and term boundaries from the academic calendar.
Grading scales and school policy
Letter grades, percentages, IB criteria, and primary descriptors should be configured once - not redefined per teacher.
Comment banks speed pastoral reporting while keeping tone consistent across departments.
American schools often need GPA-ready structures; UK primaries may use age-related expectations.
Continuous assessment through the term
Formative quizzes, homework marks, and project rubrics accumulate before summative exams.
Teachers enter as they go instead of marathon data entry the week before publish.
HoDs review incomplete gradebooks before approval gates open - no surprises on deadline night.
Approval before parents see marks
Publish rules hide grades until leadership releases them. Parents refreshing the portal at midnight should not see draft numbers.
Audit trails on mark changes matter when a student challenges a borderline grade.
Locked terms prevent casual edits after report cards post.
Report card templates and batch PDF
Templates pull approved marks, comments, and attendance summaries into PDF layouts families download.
Batch generate for a year group, review exceptions, then release to portal in one action.
Registrars email fewer "please resend report card" tickets when download is self-serve.
Teacher workload on result day
Interfaces should work on laptops in staff rooms and tablets in classrooms.
Import from structured sheets may help departments with legacy workflows - but the gradebook remains source of truth after import.
Homeroom teachers see overview across subjects; subject teachers see their classes only.
Align policy before teachers type marks
Agree weightings, rounding rules, and comment requirements in writing before term start.
Train on publish gates and who approves HoD sign-off.
Pilot one year group through a full cycle before whole-school report card day.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View moduleExtended guide
Read the in-depth www guide
More detail on gradebook software at schoolyi.com.
Read guide- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about gradebook software
Guide
Getting started with gradebook software
A practical primer for school leaders evaluating gradebook software - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing gradebook software without a rip-and-replace project
How phased rollout keeps gradebook live while teams adopt Schoolyi module by module.
Read guideGuide
Gradebook Software readiness checklist
Use this checklist before you sign or before go-live week for gradebook software.
Read guide
Frequently asked questions
Common questions about gradebook software with Schoolyi - Cloud School Management System (SMS).
Can we use different grading scales per key stage?+
Yes. Configure scales by programme or grade band - for example letter grades in secondary and descriptors in primary.
Do report cards pull attendance automatically?+
Templates can include attendance summaries from attendance module when your layout requires it.
Can HoDs lock gradebooks after approval?+
Approval workflows and term locks prevent edits after publish. Admins can override with audit logging when corrections are authorised.
Are comment banks shared across teachers?+
Schools maintain shared banks by subject or year group. Teachers can personalise before saving to a student record.
How do parents access published grades?+
Parent portal shows released marks and report card PDFs per child. Unpublished terms remain hidden.
Does gradebook connect to formal exam cycles?+
Exam module marks can feed gradebook columns when configured, keeping summative exam results with continuous assessment.
Related hubs
Explore more Schoolyi subdomains
exams.schoolyi.com
Exam management from paper setting to results
Exam management for cycles, seating, hall tickets, invigilation, marks approval, and portal results release. Schoolyi replaces exam season email chaos.
Visit hubreport-cards.schoolyi.com
Report cards parents download from the portal
Publish report cards after grade approval. Parents pull PDFs from the portal; schools control release dates and class-level visibility.
Visit hubparents.schoolyi.com
Parent portal with every child in one login
Parent portal with multi-child dashboards for fees, grades, attendance, homework, and school notices. Schoolyi gives families one login for every child.
Visit hub
See gradebook software in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
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