Solution · School Leave Management
Staff leave on the academic calendar
Leave requests on the academic calendar. Working-day calculation, substitute flags, and HR approval workflows.
https://leave.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
Leave that understands school calendars
Generic HR tools count calendar days including holidays students are off but staff might work inset. Schoolyi calculates consumption against working days and respects blackout periods - exam week, accreditation visit - configurable by leadership.
Request to approval
Teacher submits dates and leave type - sick, casual, unpaid. HOD sees timetable impact preview. HR verifies balance; principal approves over threshold. Approved leave flows to substitute module as uncovered periods.
- Balance tracking per leave type
- Half-day and period-bound requests
- Attachment for medical certificate when required
- Calendar sync export for leadership overview
Substitute handoff
Same approval triggers cover dashboard - office assigns subs before leave starts. Sick leave fast-track for same-day call-ins with mobile-friendly manager alert.
Payroll alignment
Approved unpaid leave flags payroll export. Encashment and carry-forward rules at academic year rollover per policy configuration.
Coverage analytics
Department heatmap of leave clusters - avoid whole science team out during lab practical week. Leadership sets max concurrent leave rules.
Parent-facing impact minimal
Leave module internal; only resulting timetable or sub changes visible externally if school publishes daily cover notices.
Rollout with balances
Import opening balances from legacy HR. Train managers on mobile approve before long weekend rush.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View module- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about school leave management
Guide
Getting started with school leave management
A practical primer for school leaders evaluating school leave management - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing school leave management without a rip-and-replace project
How phased rollout keeps school leave management live while teams adopt Schoolyi module by module.
Read guideGuide
School Leave Management readiness checklist
Use this checklist before you sign or before go-live week for school leave management.
Read guide
Frequently asked questions
Common questions about school leave management with Schoolyi - Cloud School Management System (SMS).
Leave across campuses?+
Balances scoped per employment contract campus; transfers handled HR manual adjustment with audit.
Can teachers see colleague leave?+
Default shows team absences as busy/free without medical detail for cover planning privacy.
Retroactive sick entry?+
HR can backdate with manager post-approval and note for payroll correction.
Related hubs
Explore more Schoolyi subdomains
hr.schoolyi.com
HR records beside payroll and operations
School HR with staff profiles, documents, leave workflows, appraisals, and payroll handoff on one staff master. Schoolyi replaces HR folders on shared drives.
Visit hubpayroll.schoolyi.com
Payroll for schools beside HR and finance
Payroll for schools with pay runs, payslip PDF, leave integration, and statutory export beside HR records. Schoolyi keeps staff data in one profile.
Visit hubsubstitutes.schoolyi.com
Substitute coverage tied to timetable
Assign substitute coverage against published period grids. Absence requests, phone tree exports, and audit trail for school office.
Visit hub
See school leave management in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
Already using Schoolyi? Sign in