Product · School Payroll Software
Payroll for schools beside HR and finance
Payroll for schools with pay runs, payslip PDF, leave integration, and statutory export beside HR records. Schoolyi keeps staff data in one profile.
https://payroll.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
School payroll is not corporate payroll
Term-time contracts, hourly sports coaches, exam invigilation top-ups, and pro-rated leave confuse generic packages.
Finance needs approval workflows trustees expect. Staff expect payslips on the same date each month.
Duplicate staff lists in HR and payroll cause wrong tax codes and embarrassing corrections.
Staff profile as single source
Schoolyi HR records feed payroll - job role, bank details, pay structure components.
When someone joins mid-month, one onboarding path populates both modules.
Leavers trigger final pay checklist instead of orphaned HR folders.
Pay structures schools actually use
Basic, housing allowance, transport, pension deductions - configure components once per grade or contract type.
Part-time FTE percentages adjust automatically when policy is set correctly.
Ad hoc payments for extra duties attach to the pay run with approver sign-off.
Monthly pay runs with finance control
HR or payroll admin prepares run; finance approves before bank file export.
Preview registers show anomalies - negative net pay, missing bank detail - before commit.
Lock runs after payment; corrections happen via adjustment entries with audit notes.
Payslips staff download themselves
PDF payslips in staff self-service reduce "email me my payslip again" tickets.
Historical payslips support mortgage applications staff request every year.
Mobile-friendly download works for staff who rarely log into desktop admin.
Leave integration
Approved unpaid leave reduces pay in the run when rules connect HR leave balances.
No manual re-entry of days absent - the dispute happens before run lock, not after bank transfer.
Statutory sick patterns vary by country; export formats align to local requirements during setup.
Reconcile HR before first run
Clean staff master during holidays - duplicate entries, expired contracts, missing tax IDs.
Parallel run one month against old system if migrating mid-year.
Train finance on approval permissions before go-live date.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View moduleExtended guide
Read the in-depth www guide
More detail on school payroll software at schoolyi.com.
Read guide- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about school payroll software
Guide
Getting started with school payroll software
A practical primer for school leaders evaluating school payroll software - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing school payroll software without a rip-and-replace project
How phased rollout keeps payroll live while teams adopt Schoolyi module by module.
Read guideGuide
School Payroll Software readiness checklist
Use this checklist before you sign or before go-live week for school payroll software.
Read guide
Frequently asked questions
Common questions about school payroll software with Schoolyi - Cloud School Management System (SMS).
Does payroll share staff records with HR?+
Yes. One staff profile drives HR documents, leave, and payroll components. Updates propagate without re-entry.
Can staff download old payslips?+
Self-service stores payslip PDF history by pay period. Staff access their own records only.
How are term-time-only contracts handled?+
Configure pay structures and calendars for term-time patterns. Pro-rating rules depend on contract setup during implementation.
Who approves pay runs before payment?+
Finance roles approve runs prepared by payroll admin. Permissions separate preparer from approver.
Are statutory deduction exports supported?+
Export formats configured for local requirements - tax, pension, social contributions - during school setup.
What about one-off exam invigilation payments?+
Ad hoc earnings lines attach to monthly runs with approval. Exam duty modules can feed amounts when integrated.
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Fee season without reconciliation nightmares
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See school payroll software in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
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