Report cards parents download from the portal

From gradebook to family inbox

Report card season breaks when marks live in spreadsheets, comments in email, and PDFs in a shared drive with wrong filenames. Schoolyi ties published grades and homeroom comments to a single generate-and-release step once academic leadership approves.

Approval gates before parents see anything

Homeroom teachers finalize subject marks. Coordinators run exception reports - missing components, incomplete remark fields - before unlocking a class or grade level. Principals set the publish datetime so families do not see partial cards during data entry.

• Draft vs published states per reporting period
• Bulk generate PDFs after approval
• Per-student remark templates with review queue
• Rollback window if a formula error surfaces post-publish

Parent portal download experience

Guardians signed in to linked children see only released cards. They download PDFs on phone or desktop; office staff field fewer “can you resend?” calls. Historical terms stay archived for transfer requests without digging through email.

Templates that match your report format

Configure layout blocks - logo, grading scale legend, attendance summary, conduct remarks - per academic system. Primary and secondary templates can differ while sharing the same grade source. Export samples for board review before the first live publish.

Exam sessions and working days

Reporting periods respect the academic calendar: exam weeks, holidays, and working-day attendance totals feed cards automatically. Finance holds or library fines can flag “office comment” lines without exposing fee ledgers to classroom teachers.

Rollout checklist

Pilot one grade level mid-year before whole-school exam publish. Train coordinators on exception reports. Communicate parent portal login steps a week before release - report cards drive the highest parent traffic of the term.

When something goes wrong

If a wrong grade slips through, unpublish the affected batch, correct gradebook source data, regenerate PDFs, and republish with an office notice explaining the revision. Audit log shows who approved the original release.