Product · Student Information System
Student information system at the center of your school
Student information system with authoritative roster, guardians, and certificates linked to fees, exams, and portals. Schoolyi enrolls once, uses everywhere.
https://sis.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
The register everything else depends on
If the SIS is wrong, every downstream module is wrong. Fee bills go to the wrong guardian, exam hall tickets miss a student, transport lists include children who moved out last term.
Schoolyi student profiles hold legal name, preferred name, photo, class placement, siblings, and guardian links in one place.
Teachers see scoped views - their classes only. Registrars and leadership see school-wide tools for promotion, transfer, and leavers.
Enrollment without retyping
Admissions should hand off cleanly. When a family accepts an offer, enrollment creates the live SIS record with documents already uploaded.
Registrars should not copy passport details from a PDF into a spreadsheet and again into finance. One enrollment action should populate guardian contacts for the parent portal.
Fee plan selection during enrollment means bursars are not chasing missing billing setup in the first week of term.
Guardians, siblings, and parent portal links
Modern families blur custody and contact preferences. The SIS needs multiple guardians with clear roles - billing contact, emergency contact, pickup authorised.
Sibling links matter for discounts and for parents who expect one login to see every child. Schoolyi parent accounts aggregate all linked students.
When guardians change mid-year, updating the SIS should update portal access and fee receipts automatically.
Promotions, transfers, and leavers
Year-end promotion is not a single button. Schools batch-move cohorts, handle repeaters, and adjust sections before the new timetable publishes.
Mid-year transfers need audit trails - when a child left, whether fees were settled, whether library books were returned.
Transfer certificates and bonafide letters should pull from live data, not mail merge files saved on a shared drive.
Bulk import and data cleanup projects
Switching SIS often starts with a messy export from the old system. Schoolyi supports bulk import with validation reports before you commit.
Plan cleanup during holidays: duplicate guardians, wrong date formats, class labels that do not match your new structure.
After import, run spot checks - sibling pairs, fee assignments, transport routes - before parents receive portal invites.
Certificates and compliance exports
Registrars generate transfer certificates, bonafide letters, and ID card batches from the same photos and names teachers recognise.
Compliance reporting for local authorities often needs attendance and enrollment extracts tied to student IDs. Those exports should match portal and fee records.
Boarding schools and international schools may track visa or passport expiry on the profile - fields finance never needs but front office uses daily.
Who owns SIS data quality
Assign a registrar or admissions lead as data owner. Teachers should not edit legal names casually; office staff gate sensitive changes.
Schoolyi role permissions enforce that pattern - teachers update pastoral notes, registrars update enrollment status.
Monthly audits - leavers still active, guardians missing email - prevent small errors from becoming fee disputes in March.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View moduleExtended guide
Read the in-depth www guide
More detail on student information system at schoolyi.com.
Read guide- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about student information system
Guide
Getting started with student information system
A practical primer for school leaders evaluating student information system - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing student information system without a rip-and-replace project
How phased rollout keeps SIS live while teams adopt Schoolyi module by module.
Read guideGuide
Student Information System readiness checklist
Use this checklist before you sign or before go-live week for student information system.
Read guide
Frequently asked questions
Common questions about student information system with Schoolyi - Cloud School Management System (SMS).
Does Schoolyi SIS connect to admissions automatically?+
Yes. Accepted applications enroll into the live register with guardians and uploaded documents. Staff do not re-enter student details in a separate system.
Can we issue transfer certificates in bulk?+
Registrars generate certificate PDFs from student profiles with templates you control. Batch runs are typical at year-end when leavers spike.
How do sibling discounts work on the roster?+
Sibling links on student profiles let finance apply family rules in fee modules. The SIS relationship is the source for those calculations.
What happens when a student changes section mid-term?+
Class placement updates on the profile immediately. Timetable, attendance, and fee views reflect the new section based on module rules.
Can teachers see full student medical records?+
Permissions are role-based. Teachers typically see pastoral and academic fields; medical and document vaults can be limited to nurses and registrars.
Is photo management included for ID cards?+
Student photos live on the profile and feed ID card batches and portal avatars. Registrars upload during enrollment or import with the roster.
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sms.schoolyi.com
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See student information system in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
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