Product · School Management System
Cloud school management system for the whole year
Cloud school management for admissions, fees, timetable, exams, and parent portals on one calendar. Schoolyi replaces patchwork tools with one student ID.
https://sms.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
What coordinators mean when they say SMS
SMS here is school management software, not text messaging. It is the operational home for enrollment, daily attendance, fee collection, and the parent portal.
International and UK schools often outgrow spreadsheets after the second campus opens or the trust adds a new year group. The pain is duplicate data, not missing features.
A proper SMS gives every role a scoped workspace: registrars see roster tools, teachers see classes, bursars see ledgers, parents see their children only.
Monday morning without five logins
Picture Monday at 8:15. Reception is fielding absence calls, finance is checking weekend payments, and the deputy head wants yesterday's attendance by year group.
When tools are disconnected, each answer requires a different export. Schoolyi routes those questions to the same student record.
Teachers mark homeroom attendance once. Office staff see patterns; parents get alerts based on rules you set - not a staff member texting from a personal phone.
Intake week sets the tone for the year
Admissions season is when families apply online, upload documents, and track status without calling the front desk every day.
Accepted students enroll into the live register with guardians linked for the parent portal. Fee plans attach before the first day of term.
If intake runs on email and PDF forms, someone retypes everything in August. That backlog delays ID cards, transport lists, and class placement.
Academics on the same class lists
Timetable, homework, gradebook, and exams should read the same class placement finance uses. Schoolyi modules share roster data.
Substitute week is a good stress test. When a teacher is out, coverage should not break attendance registers or exam duty rosters.
Report card publish is another. Marks approved in the gradebook flow to PDF templates families download - not a mail merge from last week's export.
Families expect a portal, not phone tag
Parents want fee balances, receipts, homework, and notices in one place. Multi-child families especially hate separate logins per sibling.
Schoolyi parent accounts link all guardians to all children with publish rules you control. Grades stay hidden until the school releases them.
Official communication through the portal reduces WhatsApp rumours when exam dates or fee deadlines change.
Transport, library, and back office
Operational modules matter after core roster and fees work. Transport assignments should match who actually rides the bus before billing.
Library circulation tied to student ID stops orphaned loans when children leave mid-year.
Inventory and vendor workflows help estates and lab technicians without a separate procurement spreadsheet.
Modular rollout on one calendar
Schoolyi does not force a big-bang go-live. Start where pain is highest - often admissions and fees - then add timetable and exams when staffing data is clean.
Every wave uses the same academic year, holidays, and student IDs. That is what makes later modules faster to switch on.
Cloud hosting means updates and backups are handled for you; your IT team focuses on SSO and network, not patching on-prem servers during term.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View moduleExtended guide
Read the in-depth www guide
More detail on school management system at schoolyi.com.
Read guide- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about school management system
Guide
Getting started with school management system
A practical primer for school leaders evaluating school management system - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing school management system without a rip-and-replace project
How phased rollout keeps SMS live while teams adopt Schoolyi module by module.
Read guideGuide
School Management System readiness checklist
Use this checklist before you sign or before go-live week for school management system.
Read guide
Frequently asked questions
Common questions about school management system with Schoolyi - Cloud School Management System (SMS).
How is a school management system different from an SIS?+
An SIS is the system of record for student data. A school management system includes the SIS plus finance, HR, communications, and family portals. Schoolyi covers both layers on one platform.
Can teachers use Schoolyi on phones and tablets?+
Yes. Teacher workspaces for attendance, homework, and grade entry are responsive. Many schools use tablets for period attendance in corridors.
Do we need separate software for parent communication?+
Not necessarily. Schoolyi includes notices, announcements, and portal delivery. Many schools still use email or SMS gateways for urgent alerts, but official messages should live in the portal audit trail.
What should we launch before the next intake season?+
Public apply and track pages plus office review queues. If families can self-serve status checks, front desk call volume drops before interviews even start.
How do multi-campus trusts avoid duplicate records?+
Use one tenant with campus or section fields on roster records, shared calendar policies, and role scoping so campus heads see their students only.
Is training required for every module at once?+
No. Train teams module by module as you go live. Because interfaces share patterns - lists, filters, student profiles - later modules feel familiar.
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Admissions software families can actually use
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See school management system in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
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