Product · Timetable Software
Timetable software that survives substitute week
Timetable software with period grids, conflict checks, substitute workflows, and family views on the academic calendar. Schoolyi survives cover week.
https://timetable.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
Published timetables are promises
Teachers plan lessons around period 3 on Tuesdays. Families arrange pickup around end-of-day blocks. Exam halls assume rooms are free.
When timetables live as static PDFs, every change means reprinting and WhatsApp updates.
Schoolyi keeps a living grid tied to staffing master data and the academic calendar.
Staffing master before the grid
You need accurate teacher-subject-class assignments before auto-generate tools help.
Part-time staff and floating specialists create conflicts generic schedulers miss.
Lock staffing for a section, draft the grid, validate double-bookings, then publish to teacher hubs.
Editor workflows coordinators recognise
Drag-and-drop is nice; conflict detection is essential. Two classes in the same room same period should fail before publish.
Curriculum grids track periods per subject per class - useful when accreditors ask if science hours meet requirements.
Version history helps when someone asks why Week 12 differed from Week 11.
Substitute week without phone trees
When a teacher calls in sick at 7am, cover requests should route to available staff with the right subject qualification.
Schoolyi substitute workflows log who accepted, which periods changed, and whether attendance registers switched teacher.
Parents still see the correct subject on the student timetable when covers are published.
Downstream modules read the same grid
Period attendance pulls from published periods. Exam seating avoids rooms booked for regular classes.
Homework due dates can respect double-period blocks teachers actually teach.
One calendar change - early closure - should ripple to periods affected that day.
Family and student timetable views
Parents checking "what does Tuesday look like?" should use the portal, not email the form tutor.
Student views support older learners managing their own schedule and exam weeks.
Mobile-friendly layouts matter for parents standing in car parks between activities.
Rollout one section at a time
Pilot with Year 7 or a single campus before whole-school publish.
Compare generated grid against last year's manual version - spot odd gaps before teachers do.
Train heads of department on conflict resolution before opening editor access widely.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View moduleExtended guide
Read the in-depth www guide
More detail on timetable software at schoolyi.com.
Read guide- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about timetable software
Guide
Getting started with timetable software
A practical primer for school leaders evaluating timetable software - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing timetable software without a rip-and-replace project
How phased rollout keeps timetable live while teams adopt Schoolyi module by module.
Read guideGuide
Timetable Software readiness checklist
Use this checklist before you sign or before go-live week for timetable software.
Read guide
Frequently asked questions
Common questions about timetable software with Schoolyi - Cloud School Management System (SMS).
Can Schoolyi auto-generate a draft timetable?+
Yes. Auto-generate uses staffing assignments and constraints you define. Coordinators review conflicts before publish - it is a draft, not a black box.
How do substitute covers update attendance?+
Accepted covers attach to the period record so registers show the covering teacher. Audit logs retain the original assignment.
Do students see exam week changes?+
When exam timetables publish, student and parent views reflect special schedules if you enable exam calendar integration.
Can we block rooms for events or exams?+
Room conflicts surface in the editor. Exam module seating also checks room availability when configured.
Is there a curriculum periods-per-subject report?+
Curriculum grid views summarise allocated periods by class and subject - useful for IB, IGCSE, or national board hour checks.
What if staffing changes mid-year?+
Update staffing master and republish affected periods. Historical attendance retains who taught on each date.
Related hubs
Explore more Schoolyi subdomains
substitutes.schoolyi.com
Substitute coverage tied to timetable
Assign substitute coverage against published period grids. Absence requests, phone tree exports, and audit trail for school office.
Visit hubteachers.schoolyi.com
One homeroom for attendance, homework, and grades
Homeroom lists, attendance, homework, gradebook, exam papers, and lesson plans for teachers - scoped to your classes on the school academic calendar.
Visit hubcalendar.schoolyi.com
Academic calendar every module inherits
Academic calendar with terms, holidays, working days, and events synced to attendance, exams, and leave. Schoolyi is one calendar for all modules.
Visit hub
See timetable software in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
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