The publish gate
Draft marks remain in staff workflows until the responsible team explicitly releases results.
Workflow journey
Exam to report card
Run an exam cycle from session setup and invigilation through marks, moderation, publish gates, and family-facing report cards. See the workflow, ownership, rollout sequence, and boundaries before choosing a school management platform.
One operating picture for academic, administrative, and family teams.
Product screenshots
The Schoolyi screen for this work
Captured from a demo school, at a size search engines can fetch. Open the module for the rest of the workflow.
At a glance
A useful page should answer the next operational question
Run an exam cycle from session setup and invigilation through marks, moderation, publish gates, and family-facing report cards.
Who this is for
- Exam controllers
- Teachers
- Students and parents
Start with the evidence
Use the linked product and documentation pages to validate the workflow against your school’s data, roles, policies, and deployment.
Read the supporting materialHow it works
Follow the handoffs, not just the feature list
A clear sequence makes ownership, exceptions, and the next system action visible.
- 01
Plan
Create the session, papers, venues, invigilation assignments, and key dates.
- 02
Run
Use hall tickets, seating, roll-call, and incident workflows on exam days.
- 03
Mark
Teachers and markers enter results within their assigned scope for moderation.
- 04
Publish
Controllers release approved results and generate report card PDFs for portals.
Product truth
What to verify before rollout
Good school software copy should answer who owns the work, what the handoff produces, and which parts still depend on deployment decisions.
Available now
Capability status
This page describes the supported workflow boundary. Confirm configuration, integrations, data, and policy requirements in a representative pilot before committing to production.
Teams in the workflow
- Exam controllers
- Teachers
- Students and parents
Deep dive
Decisions, handoffs, and boundaries
Use these details to turn a product page into an implementation conversation.
A safer rehearsal
Run a small test session with sample students, a paper, a venue, marks, and one report card before the first live exam.
Evidence layer
Read the supporting product and implementation material before making a capability claim.
Questions, answered
Straightforward answers for visitors evaluating the product.
Can draft marks leak to parents?+
The intended workflow keeps marks private until the configured publish action releases them.
Test the guardian link and publication boundary with a sample family before inviting the wider parent community. Confirm that each linked child exposes only the records the school intends.
Does the process support revaluation?+
Revaluation is part of the broader exam workflow; confirm the required board-specific policy before launch.
Run a representative class through draft, review, and publish states before relying on the output for a reporting deadline. Check which role owns corrections after the result becomes visible to families.
Continue exploring
Related planning and product pages
Follow the next link based on the question your team needs to answer.
Spreadsheets vs Schoolyi for school operations
Compare flexible sheets with a role-scoped system that keeps calendar, roster, approvals, and publication rules connected.
Read the pageExam results publishing checklist
Prepare exam data, permissions, moderation, report-card templates, and family communication before results release day.
Read the page
Turn the page into a rollout conversation
We can walk through the workflow with your school’s roles, calendar, data, and first-term priorities.
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