How to onboard school teachers

A teacher who is on the timetable but not on payroll — or the reverse — will generate a month of exceptions.

The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded. Do this against working days on one student record, with publish gates, not a generic weekday grid. Named facts: working days, one student record, publish gates. Name the owner before the first family sees a receipt.

Pay start and timetable start, both explicit.

Shared staff-room passwords.
Starting them on a September template in an April school.
Pay start and timetable start, both explicit.

One staff record

The person who teaches is the person who is paid. One staff record covers teaching and pay. A display name that changes every term looks like a new hire to anyone reconciling the two.

For onboarding school teachers, “One staff record” still has to survive a mid-year joiner and a working-day exception on one student record. Refuse this shortcut: Shared staff-room passwords. Mid-term hire? Pay start and timetable start, both explicit. Named facts: working days, one student record, publish gates.

“One staff record” for onboarding school teachers fails when this is skipped: The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded.

Policy on the published grid.

One staff record
Shared staff-room passwords.
Named facts: working days, one student record, publish gates.

Scope their classes

They should not see the whole ledger by default. Scope the classes they teach. They should not see the whole ledger, and a shared staff-room password destroys the audit of who marked the register.

For onboarding school teachers, “Scope their classes” still has to survive a mid-year joiner and a working-day exception on one student record. Refuse this shortcut: Starting them on a September template in an April school. Substitutes? Policy on the published grid. Named facts: working days, one student record, publish gates.

“Scope their classes” for onboarding school teachers fails when this is skipped: The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded.

No. Phase modules.

Scope their classes
Starting them on a September template in an April school.
Named facts: working days, one student record, publish gates.

Calendar first

Show working days, not a generic week. Show the campus working days on day one, not a generic week copied from another hemisphere.

For onboarding school teachers, “Calendar first” still has to survive a mid-year joiner and a working-day exception on one student record. Refuse this shortcut: Shared staff-room passwords. Does HR wait for exams? No. Phase modules. Named facts: working days, one student record, publish gates.

“Calendar first” for onboarding school teachers fails when this is skipped: The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded.

Pay start and timetable start, both explicit.

Calendar first
Shared staff-room passwords.
Named facts: working days, one student record, publish gates.

Publish rules

What families see vs what they type. Say what families see and what stays a draft. Publish rules are part of onboarding, not a surprise in exam week.

For onboarding school teachers, “Publish rules” still has to survive a mid-year joiner and a working-day exception on one student record. Refuse this shortcut: Starting them on a September template in an April school. Mid-term hire? Pay start and timetable start, both explicit. Named facts: working days, one student record, publish gates.

“Publish rules” for onboarding school teachers fails when this is skipped: The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded.

Policy on the published grid.

Publish rules
Starting them on a September template in an April school.
Named facts: working days, one student record, publish gates.

How this playbook changes for a real campus

onboarding school teachers still starts from the holiday master, not a borrowed weekday grid. The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded.

Working days, one student record, and publish gates are the checks. Receipts have to match finance before families see a result.

Shared staff-room passwords. Starting them on a September template in an April school. Named facts: working days, one student record, publish gates.

Policy on the published grid.

One staff record
Named facts: working days, one student record, publish gates.
the boards the campus reports to

Where this usually breaks

Shared staff-room passwords. Starting them on a September template in an April school.

A second spreadsheet for the real list is the usual failure. Named facts: working days, one student record, publish gates.

onboarding school teachers still fails when this is skipped: The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded. Saved marks stay drafts until the school publishes them.

Schoolyi HR and teaching assignments share staff records. Payslips stay role-gated.

Shared staff-room passwords.
Starting them on a September template in an April school.
Schoolyi HR and teaching assignments share staff records. Payslips stay role-gated.

How Schoolyi fits

Schoolyi HR and teaching assignments share staff records. Payslips stay role-gated.

Open /features/hr after you can describe the awkward case for onboarding school teachers. This page is a playbook, not a feature grid. Name the owner in the demo. Named facts: working days, one student record, publish gates.

That walkthrough still uses the holiday master the school will go live on and the fee heads families can see on a receipt.

Pay start and timetable start, both explicit.

Playbook: /how-to/onboard-teachers
Product: /features/hr
Book a demo with your awkward case, not a slide deck

Questions

Mid-term hire? Pay start and timetable start, both explicit.

Substitutes? Policy on the published grid. Named facts: working days, one student record, publish gates.

The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded. Named facts: working days, one student record, publish gates. Ask these before the demo.

Does HR wait for exams? No. Phase modules. Named facts: working days, one student record, publish gates.

Mid-term hire? Pay start and timetable start, both explicit.
Substitutes? Policy on the published grid.
Does HR wait for exams? No. Phase modules.

Bring this playbook to a demo

The person on the timetable is the person on payroll. A split identity becomes a month of exceptions and a cover arrangement nobody recorded. Schoolyi HR and teaching assignments share staff records. Payslips stay role-gated. Named facts: working days, one student record, publish gates. Book the demo with that owner in the room.

Score statutory filing and hardware as not met unless the deployment actually has them. Publish gates still decide what families see.

One staff record

Open /features/hr
Book a demo with the awkward case
Named facts: working days, one student record, publish gates.

How to onboard school teachers