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Admissions

Tests, interviews, and offers

Entrance tests, interview scheduling, shortlists, offer letters, and enrollment.

This admissions guide covers admissions software for schools for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for online school admission system, school enrollment software - written for administrators and staff, not developers.

Last updated July 24, 2026

After initial review, applications move through optional test and interview stages. Shortlisted candidates receive offer letters; accepted offers convert to student records at enrollment. Issuing an offer and enrolling both respect class seat capacity.

Offer and accept

  • Staff issue offers at /admissions/offers (single or bulk) with offered class/stream and acceptance deadline
  • Seat check runs before issue - no offer when grade/stream sections have no remaining capacity
  • Application moves to OFFER_SENT; family is notified when email is configured
  • Accept sets offer ACCEPTED and application OFFER_ACCEPTED; decline sets offer rejected
  • Accept/decline can be done by staff or via the public track portal with guardian verification
  • Enrollment requires offer status ACCEPTED and application OFFER_ACCEPTED

Capacity

Physical seats come from class capacity on active sections for the offered grade/stream. Offer issue and enroll both refuse when no seats remain. Set capacity under Classes (and monitor remaining seats on the cycle and admissions dashboard).

ScreenPathOperator action
Admissions setup/admissions/setupConfigure stages and form fields
Cycles/admissions/cyclesCreate intake cycle per grade
Intake plan/admissions/intake-planSeats vs applications, seats to fill
Cycle detail/admissions/cycles/[id]Capacity overview, fees, stage toggles
Tests/admissions/testsDefine test templates
Test session/admissions/tests/sessions/[sessionKey]Run session, enter scores
Interviews/admissions/interviewsSlot booking and feedback
Shortlists/admissions/shortlistsRank and select candidates
Offers/admissions/offersGenerate and track offer letters
Enrollments/admissions/enrollmentsCreate student from accepted offer

Common questions

Quick answers in plain language.

What is admissions software for schools?+

Entrance tests, interview scheduling, shortlists, offer letters, and enrollment. This is a core topic in Admissions on Schoolyi.

How do I set up tests, interviews, and offers in school management software?+

Follow the steps in this guide during cycles, applications, offers, and enrollment. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.

How does Schoolyi handle tests and interviews?+

Entrance tests, interview scheduling, shortlists, offer letters, and enrollment.

Is there a admissions software for schools guide for school administrators?+

Yes. This article is part of the public Admissions documentation at /docs - written for administrators, operators, and IT teams.

Who manages tests, interviews, and offers at a typical K-12 school?+

Usually admissions and front-office staff responsible for admissions software for schools. Teachers and finance may have scoped access depending on your role configuration.

Does Schoolyi support online school admission system?+

Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on admissions software for schools.

Related topics and buyer guides

Related searches

School leaders and IT teams often search for: how to tests and interviews in school management software, best admissions software for schools for K-12 schools, Schoolyi tests and interviews guide, online school admission system, school enrollment software, and application tracking portal.