Committees setup and usage

Create a committee, satisfy the chair eligibility rule, and understand which committee names actually unlock exams and admissions.

Platform & access guide for day and boarding schools.

Last updated August 29, 2026

A committee is a named group with a chair and members. It exists so exam and admissions duties can be handed to particular staff for a season without changing anyone's base role. Two modules read committees to widen access; everywhere else a committee is a shared workspace for discussions, files and action items. Set committees up after roles and users, and before the exam session or admission cycle they are meant to govern.

Matching is by text, not by a fixed list

The committee type is free text of up to sixty characters, and nothing validates it against a list. Exam surfaces look for the word Examination, or the code EXAMINATIONS, in the type, the code or the name, ignoring case. Admissions surfaces look for Admissions the same way. So a group called Examination Board unlocks the exam module even with the type left empty, while one typed Exams unlocks nothing at all.

Setup

Create the committee at /committees. Only Platform Admin, Principal and Vice Principal may create or edit one.
Put Examination or Admissions in the type or the name if the committee is meant to unlock those modules.
Assign the chair. The chair must be an active account with the staff user type, the Teacher role exactly, and a teaching staff type of PRT, TGT, PGT, PE, Music, Art or Dance.
Add members, up to one hundred. The chair is added as a member automatically and holds the chair role on the membership record.
For exams, bind the committee to the exam session so decisions are attributed to it.
For admissions, link the committee to the admission cycle; its chair becomes the admissions incharge.

What membership changes

Surface	Chair	Member
Examinations	Acts as decision holder on sessions bound to this committee	Coordinates: scheduling, papers, session governance
Admissions	Cycle setup and configuration, as incharge	View cycles and process applications; no cycle setup
Committee workspace	Discussions, files and action items	Discussions, files and action items
Every other module	No change	No change

Common questions

Quick answers in plain language.

Why can I not make the Principal a committee chair?+

Chair eligibility is checked on the server: the account must be active, have the staff user type, hold the Teacher role exactly, and carry a teaching staff type of PRT, TGT, PGT, PE, Music, Art or Dance. Leadership and support roles are refused. Add the Principal as an ordinary member instead - Platform Admin, Principal and Vice Principal already have access to every committee workspace regardless of membership.

The committee exists but members see no exam menu. What is wrong?+

The text match failed. Exam access looks for Examination or EXAMINATIONS in the committee type, code or name, ignoring case. Names like Exam Committee or Exams Board do not match. Rename it, or set the type to Examination, and have the member reload the page.

Who can create and edit committees, and who can see the list?+

Creating and editing is limited to Platform Admin, Principal and Vice Principal, enforced on /committees and on the create endpoint. Any staff account can view the committee list. Students, parents and vendors cannot see the module at all, and the discussion and file workspace of a single committee is limited to leadership, its chair and its listed members.