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Operations

Transport setup and usage

Routes, stops, vehicles, driver logins, assignments, duty GPS, parent live view, fees, reports.

This operations guide covers school transport software for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for school bus tracking app, library management software - written for administrators and staff, not developers.

Last updated July 24, 2026

Setup workflow

  1. Create routes at /transport (or /transport/routes) - name and code.
  2. On /transport/[id]: add stops with sequence, pickup/drop times, map pin, and monthlyFee.
  3. Add providers; on provider detail create drivers with createDutyLogin (or link an existing user).
  4. Link vehicles to route + driver under /transport/vehicles.
  5. Assign students to stop via route detail or /transport/assignments.
  6. Optional: stop monthlyFee syncs TRN FeeInstances on assign; ending the assignment waives unpaid installments.

Daily duty workflow

  1. Driver (or Admin / transport manager) opens /transport/duty and starts pickup or drop.
  2. On /transport/duty/[tripId]: browser watchPosition posts GPS pings while IN_PROGRESS.
  3. Mark each student present/absent for board and drop; finish (auto-absent remaining) or cancel.
  4. Finance and other back-office viewers may open duty/day-sheet read-only - they cannot start or mutate trips.
  5. Parents get in-app + email boarding alerts (when preferences allow); deep link /parent/transport?childId=….

Monitoring and reports

  • Office: /transport/day-sheet - live fleet map and day export.
  • Absence / present history: /transport/reports (CSV); reports catalog id transport-boarding → /api/transport/boarding-report.
  • Parents poll live ETA at /parent/transport; students at /my-transport (~15s).

Common questions

Quick answers in plain language.

What is school transport software?+

Routes, stops, vehicles, driver logins, assignments, duty GPS, parent live view, fees, reports. This is a core topic in Operations on Schoolyi.

How do I set up transport setup and usage in school management software?+

Follow the steps in this guide during library, transport, inventory, and procurement. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.

How does Schoolyi handle transport workflows?+

Routes, stops, vehicles, driver logins, assignments, duty GPS, parent live view, fees, reports.

Is there a school transport software guide for school administrators?+

Yes. This article is part of the public Operations documentation at /docs - written for administrators, operators, and IT teams.

Who manages transport setup and usage at a typical K-12 school?+

Usually operations and front-office staff responsible for school transport software. Teachers and finance may have scoped access depending on your role configuration.

Does Schoolyi support school bus tracking app?+

Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on school transport software.

Related topics and buyer guides

Related searches

School leaders and IT teams often search for: how to transport workflows in school management software, best school transport software for K-12 schools, Schoolyi transport workflows guide, transport workflows step by step, school bus tracking app, library management software, and school inventory management.