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Fees & finance

Fee collection flow

Fee types, structures, student instances, payments, receipts, waivers, transport fees, and online pay.

This fees & finance guide covers school fee collection software for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for fee structure setup, tuition billing schools - written for administrators and staff, not developers.

Last updated July 24, 2026

Fees are defined as types (tuition, transport, etc.) grouped into structures per class or category. Applying structures creates student fee instances with due dates. Collections and online pay record payments and generate receipts. Parents and students use /fees/me; staff use /fees/collections.

  • /fees/fee-types - catalog of charge categories (includes TRN for transport)
  • /fees/fee-structures - class-wise amounts and schedules
  • /fees/collections - staff record cash or bank payments
  • /fees/me - parent/student balance (studentId + childId query params)
  • /fees/pay-online - simulated or optional Razorpay checkout
  • /fees/defaulters - overdue lists with reminder actions
  • /fees/forecast - collection forecast (overdue + 30/60/90 day windows)
  • /fees/settings/late-fees - rules tied to calendar due dates

Parent and student portal

Families open /fees/me for balance and history. Parent notifications use feeLinkFor, which builds /fees/me?studentId=…&childId=… (both aliases accepted). Students land on /fees/me; staff fee notifications go to /fees/collections.

Transport fees

When a student is assigned to a stop with monthlyFee > 0, the system creates recurring monthly TRN FeeInstances (due ~7th of each month through academic year end, capped at 12). Ending the assignment (status ENDED) waives unpaid PENDING/OVERDUE/PARTIAL installments for that assignment; paid history is kept.

Common questions

Quick answers in plain language.

What is school fee collection software?+

Fee types, structures, student instances, payments, receipts, waivers, transport fees, and online pay. This is a core topic in Fees & finance on Schoolyi.

How do I set up fee collection flow in school management software?+

Follow the steps in this guide during structures, collection, receipts, and budgets. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.

Who manages fee collection flow at a typical K-12 school?+

Usually fees & finance and front-office staff responsible for school fee collection software. Teachers and finance may have scoped access depending on your role configuration.

Does Schoolyi support fee structure setup?+

Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on school fee collection software.

Related topics and buyer guides

Related searches

School leaders and IT teams often search for: fee structure setup, and tuition billing schools.