Platform & access
Academic foundation
Academic system, year, terms, classes, subjects, classrooms, books, and year rollover.
This platform & access guide covers role based access school software for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for school admin dashboard, multi campus school software - written for administrators and staff, not developers.
Last updated July 24, 2026
The academic foundation defines how your school structures time and curriculum. Every other module references the active academic year, class sections, and subject catalog.
Screens
| Screen | Path | Purpose |
|---|---|---|
| Academic system | /academic-system | Board template (CBSE, ICSE, etc.) |
| Academic year | /academic-year | Create and activate school year |
| Year detail | /academic-year/[id] | Terms, start/end dates, status |
| Year rollover wizard | /academic-year/rollover | End-of-year archive, promote, activate next year |
| Classes | /classes | Grade sections (e.g. 10-A) |
| Subjects | /subjects | Subject master with codes |
| Classrooms | /classrooms | Physical rooms for timetable |
| Books | /books | Textbook catalog linked to subjects |
- Complete promotions and final marks before starting rollover.
- Only one academic year should be active for daily operations.
- After activating the new year, re-sync the calendar and re-assign teachers.
Common questions
Quick answers in plain language.
What is role based access school software?+
Academic system, year, terms, classes, subjects, classrooms, books, and year rollover. This is a core topic in Platform & access on Schoolyi.
How do I set up academic foundation in school management software?+
Follow the steps in this guide during roles, academic spine, and school settings. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.
How does Schoolyi handle academic foundation?+
Academic system, year, terms, classes, subjects, classrooms, books, and year rollover.
Is there a role based access school software guide for school administrators?+
Yes. This article is part of the public Platform & access documentation at /docs - written for administrators, operators, and IT teams.
Who manages academic foundation at a typical K-12 school?+
Usually platform & access and front-office staff responsible for role based access school software. Teachers and finance may have scoped access depending on your role configuration.
Does Schoolyi support school admin dashboard?+
Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on role based access school software.
Related topics and buyer guides
Related searches
School leaders and IT teams often search for: how to academic foundation in school management software, best role based access school software for K-12 schools, Schoolyi academic foundation guide, school admin dashboard, multi campus school software, and academic year setup.
More in this section
- Roles and access control
How Schoolyi uses roles, user types, and capability paths to gate navigation and API operations.
- Academic calendar
Working days, holidays, term boundaries, and why the calendar is the single source of truth for dates.
- Users and school settings
User management, bulk import, school info, brandbook, grading scale, notifications, and data quality.
- Dashboard, reports, and committees
Executive dashboard, reports hub catalog, Chart tab, activity log exports, and committee governance.
School software terms
school management system (SMS) · student information system (SIS) · school ERP · parent portal · full glossary · Ask Schoolyi