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Students & families

Student roster

Managing students, class placement, promotions, certificates, and deactivation.

This students & families guide covers student roster management software for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for student information records, class placement SIS - written for administrators and staff, not developers.

Last updated July 24, 2026

The student roster links each learner to a class section for the active academic year. Student records power attendance, fees, grades, exams, transport, and family portals.

Lifecycle

Key operations

  • Bulk import - CSV upload for initial roster migration
  • Promotion - /students/promotions wizard: review promote/retain/exclude/pass-out decisions, then apply pending rows or apply all
  • Certificates - /students/certificates: issue bonafide, transfer, or custom PDFs; batch-issue a queue; download selected certificates as certificates.zip via bulk-pdf
  • Re-enrollment - inactive students: POST /api/students/[id]/re-enroll (or profile Re-enroll) assigns class and reactivates; review fee structure after
  • Transport - student profile shows active route/stop assignment; manage at /transport (assignments API filtered by studentId)
  • Accommodations - exam accommodations linked to student profile
  • Deactivate vs delete - prefer deactivation to preserve history; see deactivate workflow for edge cases

Common questions

Quick answers in plain language.

What is student roster management software?+

Managing students, class placement, promotions, certificates, and deactivation. This is a core topic in Students & families on Schoolyi.

How do I set up student roster in school management software?+

Follow the steps in this guide during roster, parents, portals, and certificates. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.

Who manages student roster at a typical K-12 school?+

Usually students & families and front-office staff responsible for student roster management software. Teachers and finance may have scoped access depending on your role configuration.

Does Schoolyi support student information records?+

Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on student roster management software.

Related topics and buyer guides

Related searches

School leaders and IT teams often search for: student information records, and class placement SIS.