School Transport Management Software

Transport

Routes, stops, fleet, providers, assignments, driver duty with GPS, parent live view, fees, and boarding reports.

This operations guide covers school transport management software for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for bus route planning, driver duty sheet - written for administrators and staff, not developers.

Last updated July 24, 2026

Transport links students to bus routes and pickup/drop stops. The /transport hub covers setup and daily ops. Drivers run pickup/drop duties with live GPS; parents and students poll live bus status. Stop monthly fees sync to TRN fee instances on assign and waive unpaid installments when an assignment ends.

Transport hub

Area	Path	Notes
Overview	/transport	Summary KPIs, route list shortcut, create route
Routes	/transport/routes	Route list
Route detail	/transport/[id]	Stops (sequence, times, map pin, monthlyFee), optimize order, assignments
Providers	/transport/providers	Contractor / provider list
Provider detail	/transport/providers/[id]	Drivers; createDutyLogin or link existing user
Fleet	/transport/vehicles	Vehicles; detail links route + driver
Assignments	/transport/assignments	Student ↔ route/stop assignments
Duty	/transport/duty	Start pickup/drop; open trip roster
Trip duty	/transport/duty/[tripId]	GPS pings, board/drop marks, incident, finish/cancel
Day sheet	/transport/day-sheet	Office live fleet map + day export
Incidents	/transport/incidents	Breakdown/delay desk and substitute vehicle
Reports	/transport/reports	Boarding history; 5,000-row export with truncation flag
Parent	/parent/transport?childId=	Live status poll per child
Student	/my-transport	Self-service live status poll

Driver duty

While a trip is IN_PROGRESS, the duty screen uses navigator.geolocation.watchPosition (plus an immediate getCurrentPosition) and posts throttled location pings (~15s) to the trip location API.
Drivers mark each student present or absent for board and drop phases; finish auto-flags unmarked students absent; cancel ends the trip with an optional reason.
RBAC: Transport-role drivers operate their linked vehicles; school Admin and transport managers (leadership) can operate duty; Support Staff - Finance may view duty / day-sheet but cannot start or mutate trips.
Provider driver profiles support createDutyLogin (new Transport-role user + temporary password) or linking an existing login so the driver can open /transport/duty.

Parent and student live status

/parent/transport and /my-transport poll transport status about every 15 seconds (active trip, live location, approach/ETA, today's board/drop marks).
Boarding marks and trip-start events can notify parents in-app and by email (preference keys transport_boarding / transport_trip); deep link targets /parent/transport?childId=….

Fees and boarding report

Assigning a student to a stop with monthlyFee > 0 syncs monthly TRN FeeInstances (idempotent per assignment + YYYY-MM) through the academic year end (capped at 12 months).
Ending / unassigning waives unpaid PENDING/OVERDUE/PARTIAL installments for that assignment (paid history kept).
Ops CSV and filters live at /transport/reports; the reports catalog also exposes id transport-boarding (endpoint /api/transport/boarding-report).

Common questions

Quick answers in plain language.

What is school transport management software?+

Routes, stops, fleet, providers, assignments, driver duty with GPS, parent live view, fees, and boarding reports. This is a core topic in Operations on Schoolyi.

How do I set up transport in school management software?+

Follow the steps in this guide during library, transport, inventory, and procurement. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.

Who manages transport at a typical K-12 school?+

Usually operations and front-office staff responsible for school transport management software. Teachers and finance may have scoped access depending on your role configuration.

Does Schoolyi support bus route planning?+

Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on school transport management software.