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Students & families

Promotions and certificates

End-of-year promotion workflow, transfer certificates, and bonafide issuance.

This students & families guide covers student information system for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for parent portal software, school roster management - written for administrators and staff, not developers.

Last updated July 24, 2026

Promotion moves students to the next grade section for the new academic year. Certificates generate official PDF documents for transfer, bonafide, or custom templates.

  • /students/promotions - wizard: select source year, review PROMOTED/RETAINED/EXCLUDED/PASSED_OUT decisions, apply one or apply all pending
  • /students/certificates - issue single certificates; batch queue issue; download selected as certificates.zip (bulk-pdf)
  • /academic-year/rollover - coordinates year close with promotion
  • Accommodations - /students/[id]/accommodations for exam access needs
  • Re-enrollment - inactive students via profile or POST /api/students/[id]/re-enroll

Common questions

Quick answers in plain language.

What is student information system?+

End-of-year promotion workflow, transfer certificates, and bonafide issuance. This is a core topic in Students & families on Schoolyi.

How do I set up promotions and certificates in school management software?+

Follow the steps in this guide during roster, parents, portals, and certificates. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.

How does Schoolyi handle promotions and certificates?+

End-of-year promotion workflow, transfer certificates, and bonafide issuance.

Is there a student information system guide for school administrators?+

Yes. This article is part of the public Students & families documentation at /docs - written for administrators, operators, and IT teams.

Who manages promotions and certificates at a typical K-12 school?+

Usually students & families and front-office staff responsible for student information system. Teachers and finance may have scoped access depending on your role configuration.

Does Schoolyi support parent portal software?+

Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on student information system.

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