Teaching & schedule
Timetable setup and usage
Periods, generation, publish, substitutes, analytics, rooms, and labs.
This teaching & schedule guide covers timetable software for schools for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for attendance management software, school scheduling software - written for administrators and staff, not developers.
Last updated July 24, 2026
Setup workflow
- Prerequisites: active academic year, classes, teacher-subject assignments.
- Open /timetable → Generate - configure period definitions (times, days).
- Map load at /timetable/curriculum - periods per class per subject.
- Run generator or place periods manually; assign classrooms as needed.
- Resolve conflicts (teacher double-booking, room clash, uncovered leave).
- Publish with a reason - students and teachers see the published grid only; affected teachers are notified from the snapshot diff.
- Optional: create lab sessions from timetable entries into /laboratories.
Usage workflow
| Role | Task | Steps |
|---|---|---|
| Coordinator | Fix after publish | Unpublish → edit → republish |
| Coordinator | Teacher on leave | Approve at /leave with a substitute - cover rows are created automatically; check Tools / Analytics |
| Teacher | Own schedule | /timetable View; My substitutes for cover duties |
| Teacher | Analytics | View → Analytics (workload, coverage, utilization) |
| Student | Class grid | Published timetable read-only |
| Admin | Mid-term change | Unpublish, adjust assignments, regenerate, publish |
Common questions
Quick answers in plain language.
What is timetable software for schools?+
Periods, generation, publish, substitutes, analytics, rooms, and labs. This is a core topic in Teaching & schedule on Schoolyi.
How do I set up timetable setup and usage in school management software?+
Follow the steps in this guide during timetable, attendance, lesson plans, and curriculum. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.
How does Schoolyi handle timetable workflows?+
Periods, generation, publish, substitutes, analytics, rooms, and labs.
Is there a timetable software for schools guide for school administrators?+
Yes. This article is part of the public Teaching & schedule documentation at /docs - written for administrators, operators, and IT teams.
Who manages timetable setup and usage at a typical K-12 school?+
Usually teaching & schedule and front-office staff responsible for timetable software for schools. Teachers and finance may have scoped access depending on your role configuration.
Does Schoolyi support attendance management software?+
Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on timetable software for schools.
Related topics and buyer guides
Related searches
School leaders and IT teams often search for: how to timetable workflows in school management software, best timetable software for schools for K-12 schools, Schoolyi timetable workflows guide, timetable workflows step by step, attendance management software, school scheduling software, and lesson planning software schools.
More in this section
- Timetable
Periods, generation, publish, substitutes, analytics, and room/lab links.
- Attendance
Homeroom marking, experimental period attendance, CSV bulk import, and parent absence alerts.
- Curriculum and lesson plans
Syllabus, lesson plans, study materials, books, and learner/parent views.
- Leave management
Staff leave, student leave, and timetable substitute coverage.
School software terms
school management system (SMS) · student information system (SIS) · school ERP · parent portal · full glossary · Ask Schoolyi