Fees & finance
Finance setup and usage
Budgets, expenses, three-way match, cash flow, collection forecast, and vendor bills.
Fees & finance guide for day and boarding schools.
Last updated July 24, 2026
Setup workflow
- Open /finance/budgets - create annual budget by department/line.
- Define budget line items with allocated amounts.
- Grant finance access to Support Staff - Finance and leadership roles.
Usage workflow
| Task | Path | Flow |
|---|---|---|
| Staff requests spend | /finance/budget-requests | Submit → approver reviews |
| Record expense | /finance/expenses | Link to budget line → approval |
| View variance | /finance/planning | Budget vs actual |
| Cash position | /finance/cash-flow | Inflows (fees) vs outflows; report finance-cash-flow |
| Collection forecast | /fees/forecast | Overdue now + due in 30/60/90 days |
| Vendor invoice | /finance/vendor-bills | Submit → three-way match PO/GRN/bill → approve → pay |
| Payroll finalize | /payroll/runs | Posts expense to budget when finalized |
Common questions
Quick answers in plain language.
What is fee management software?+
Budgets, expenses, three-way match, cash flow, collection forecast, and vendor bills. This is a core topic in Fees & finance on Schoolyi.
How do I set up finance setup and usage in school management software?+
Follow the steps in this guide during structures, collection, receipts, and budgets. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.
How does Schoolyi handle finance workflows?+
Budgets, expenses, three-way match, cash flow, collection forecast, and vendor bills.
Is there a fee management software guide for school administrators?+
Yes. This article is part of the public Fees & finance documentation at /docs - written for administrators, operators, and IT teams.
Who manages finance setup and usage at a typical K-12 school?+
Usually fees & finance and front-office staff responsible for fee management software. Teachers and finance may have scoped access depending on your role configuration.
Does Schoolyi support online fee collection software?+
Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on fee management software.
Related searches
School leaders and IT teams often search for: how to finance workflows in school management software, best fee management software for K-12 schools, Schoolyi finance workflows guide, finance workflows step by step, online fee collection software, school billing software, and fee receipt software schools.