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Fees & finance

Fee collection usage

Counter payment, /fees/me, online pay modes, receipts, waivers, refunds, and defaulters.

This fees & finance guide covers fee management software for K-12 day schools. Whether you are evaluating cloud school management software or configuring Schoolyi after go-live, you will find practical steps for online fee collection software, school billing software - written for administrators and staff, not developers.

Last updated July 24, 2026

Usage workflow (finance operator)

  1. Open /fees/collections - search student by name or ID.
  2. Select pending fee instances - enter cash/cheque/UPI reference.
  3. Save - receipt PDF generated; email sent if SMTP configured.
  4. Reprint or email receipt from /fees/receipts.
  5. Failed email shows [RECEIPT_EMAIL:FAILED] on payment - retry from /fees/payment-history.
  6. Apply waiver at /fees/waivers with approval for concessions.
  7. Process refund at /fees/refunds with approval chain.
  8. Monitor /fees/defaulters, /fees/outstanding, and /fees/forecast for follow-up.

Usage workflow (parent/student)

  • /fees/me - balance and history; use ?studentId=…&childId=… (feeLinkFor for parents).
  • /fees/pay-online - simulated checkout or optional Razorpay when configured.
  • /fees/autopay - set up recurring mandate when enabled.

Common questions

Quick answers in plain language.

What is fee management software?+

Counter payment, /fees/me, online pay modes, receipts, waivers, refunds, and defaulters. This is a core topic in Fees & finance on Schoolyi.

How do I set up fee collection usage in school management software?+

Follow the steps in this guide during structures, collection, receipts, and budgets. Start with getting-started docs if you are new to Schoolyi, then apply the workflows here for your school year.

How does Schoolyi handle fees collection workflow?+

Counter payment, /fees/me, online pay modes, receipts, waivers, refunds, and defaulters.

Is there a fee management software guide for school administrators?+

Yes. This article is part of the public Fees & finance documentation at /docs - written for administrators, operators, and IT teams.

Who manages fee collection usage at a typical K-12 school?+

Usually fees & finance and front-office staff responsible for fee management software. Teachers and finance may have scoped access depending on your role configuration.

Does Schoolyi support online fee collection software?+

Yes. Schoolyi is a cloud school management system (SMS) with connected modules on one student roster and academic calendar. See related guides below or contact us for a demo focused on fee management software.

Related topics and buyer guides

Related searches

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